As you all know by now, Florida condominiums having 150 or more units must have a website that only owners can access and which posts the official records of the association. Here’s a little background as to how the law was passed. When originally drafted, the law was only to apply to condominiums with 500 or more units. That was ridiculous. So, I flew up to Tallahassee and met with the then Speaker of the House and informed him that the law was a fake, inasmuch as less than one percent of all condominiums in the state contained 500 or more units. I suggested 50 units. The compromise was 150.
I never heard one person tell me this was a bad law. In fact, it’s a great law. It’s about transparency. It takes the burden off of managers having to respond to requests for records. It prevents lawsuits or arbitrations, as long as the website is kept up to date.
Just because the law requires condominiums of 150 units or more to have a website does not mean that condominiums of less than 150 units cannot have a website. In fact, in this attorney’s opinion, if your condominium contains 50 units or more, you can and should have a website for the same reason that condominiums with 150 units should.
Think about how large some HOAs are. Many contain well in excess of 500 homes and are sprawling mini cities. You would think that those communities should be required to post their records on an official website as well. But no. HOAs are not required to have a website. There is simply a hands off approach when it comes to HOAS.
Again, just because the law requires condominiums of 150 units or more to have a website does not mean that HOAs cannot have a website. In fact, in this attorney’s opinion, if your HOA contains 50 homes or more, you can and should have a website for the same reason that condominiums with 150 units should.
This is one law the legislature should amend. All communities, both condos, co-ops and HOAs with 50 or more units or homes should be required to have a community association website where the official records and notices of meetings are posted. Bottom line…….it will make the residents less suspicious and happier.
Community associations, whether condominiums, co-ops, or HOAs, are responsible for providing transparency to their owners. One way to achieve this is through a community association website. In Florida, the state recognizes the importance of transparency in community associations and requires condominiums with 150 or more units to have an owners-only website that posts official records. However, this requirement should extend beyond just large condominiums.
Community associations of all sizes should consider having their website to give owners transparency. Even if a community does not meet the state-mandated requirement, having a website is still a good idea.
A website can provide owners with easy access to official records, notices of meetings, and other important information. It can also help reduce the burden on managers to respond to document requests. Additionally, it can prevent lawsuits or arbitrations if the website is kept up-to-date. It’s about more than just meeting legal requirements. It’s about providing owners with a sense of transparency and openness. This can build trust between the board, management, and owners and foster a happier community.
However, it’s important to note that the community association website should be more comprehensive than just the required information. It should also include commonly asked questions, how to apply to the association, how to pay fees, and other relevant information owners may need. This will help to make the website more user-friendly and informative for owners.
In conclusion, having a community association website is essential for transparency, no matter the size of the community. It can build trust and create a more positive living experience for all owners. The state of Florida has recognized the importance of transparency in condominiums, and it is time for all community associations to follow suit by establishing their websites with informative content.
I guess the Florida Legislature thought they did a great job to assure transparency in condominiums when they enacted bills in 2017 and 2018 [FS 718.111(12)(g)], that required condominium associations with more than 150 units to operate a website featuring all so-called “public documents”.
They would have done a great job — the bills were actually well intended – if there would be as well some sort of enforcement.
In the real world we are seeing lots of totally incomplete websites, only showing what board members and CAMs want the owners to see – and otherwise it’s business as usual.
The fights over record requests are keeping arbitrators and courts busy – and the attorneys are still smiling at their bank account statements.
If the legislators thought that they finally found a solution to end litigation about association records they were dead wrong.
Everybody knows that laws without enforcement are pretty useless and all these laws created each year are only laws for the rich, meaning the folks who have enough money to hire attorneys and fight for their rights, given to them by these kinds of laws, in district and appeals courts.
Wouldn’t that mean that all these laws, created year for year adding to the community association statutes, are only LAWS FOR THE RICH?
Every other owner who might dare to mention at a board meeting that the board is violating statutes can still be told by the association attorney: “Sit down and shut up. You don’t have the money to sue the association!”
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If your fire alarm system starts sounding like a horror movie sequel, it’s time for you to take action.
Sure, being reminded of danger with sporadic false alarms might make for some good Sunday afternoon entertainment – but do you want your guests running out scared all the time? We don’t think so, which is why we’ve put together this guide on how to know when your fire alarm system needs repair!
Whether you need a new battery or just some help troubleshooting the cause of those pesky alerts, we have your back. Read on and prepare for peace of mind (and less screaming) Premier Fire Alarms and Integration Systems Installation Division offers Miami’s best fire alarm systems repair. Our top-notch services help protect your family and business in a fire. Forget about unheard or unattended alarms, and let our experts monitor your system 24 hours a day, seven days a week!
When protecting your family and your property from fire, you must always keep your fire alarm system in good working order. Regular maintenance and system checks are essential to ensure your fire alarm functions correctly.
Here are a few signs that indicate your fire alarm system needs repair:
False Alarms
Various issues with the system components, such as a broken smoke detector, faulty wiring, or damaged sensors, can cause false alarms. If false alarms occur regularly, it’s likely time for your fire alarm system annual inspection.
Flashing Lights
Flashing lights on your fire alarm panel are an indication that there is something wrong with the system. Suppose these lights persist after performing the recommended reset procedure from the manufacturer. In that case, it’s time to call for professional assistance from a fire alarm service and inspection company in Miami Dade.
System Malfunction
If your fire alarm isn’t responding appropriately when tested or during an emergency, this could be evidence of a malfunction in one or more components within the system. It is also time to contact a commercial fire alarm company to diagnose and repair any malfunctioning parts or replace them if necessary.
Age of the System
Even if everything seems to be functioning normally, it’s important to remember that all electrical systems have an expiry date which varies depending on how often they are used and their quality.
If all other tests reveal no significant problems, but you know you installed your current system many years ago, consider replacing it with newer technology. Due to age, outdated systems may not provide adequate protection against fires.
A fire alarm installation in Miami-Dade County can help with this.
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By being aware of these signs indicating potential repairs needed for your fire alarm system, you can avoid any issues before they become severe emergencies.
Finding the best fire alarm systems repair company is the first step. They will come to inspect and diagnose all possible problems promptly and efficiently, so you don’t have to worry about exposing yourself to potential danger caused by faulty equipment!
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5 examples of HOA websites (plus important features)
Almost every company and business has a website today – and for good reason. Anyone who wants to know more about you, or the products or services you provide, is going to search for you online. A well designed, user-friendly website helps ensure prospective clients convert to long-term customers.
Now, a homeowners association isn’t exactly like a business, but there are many similarities. HOAs must keep homeowners informed, collect payments (in the form of fees or dues) and advertise the community to prospective homebuyers. These are just a few of the many reasons why HOAs are strongly encouraged to have their own community website.
How a website can help HOAs operate with fewer glitches
An HOA website acts as a secure platform for sharing and receiving essential information like news, announcements, notices, forms, governing documents, resources, directories, and more. Instead of having to ask management or the board about upcoming member meetings or request an architectural change form, owners can log on to the association’s website and immediately get everything they need from one place.
The best websites will have a secure portal or page that only members can access. This helps with information sharing while being mindful of security and privacy.
Public photos of events, amenities and the HOA can also be shared to showcase the best of your community and entice prospective buyers. It’s an affordable and effective way to advertise.
Administrative tasks, such as maintenance requests or payments, can be streamlined and automated when they are brought online. Best of all, having an online system keeps everyone more accountable. Once a payment is made or a request is submitted, proof of that action is immediately available to management and owners.
Some states have made websites mandatory for associations
In some states, websites are actually required for larger communities. In Florida, if your condo association has 150 or more units, then it must have a website that complies with specific requirements (timeshare units are excluded).
Texas just put a similar rule into effect for HOAs with at least 60 lots, or any association under contract with a management company. These HOAs must make the most current version of the association’s “dedicatory instruments” relating to the association or subdivision—and filed in the county deed records—available on an internet website. Information must be maintained by the association or management company working for the HOA; it must be made available to all members.
When it comes to maintaining a happy and efficient HOA, communication is key. User-friendly technology has given HOAs an opportunity to improve connectivity and engagement. A website is one tool that will help HOA members to stay informed and involved. Apathy can lead to a fractured and stagnant HOA; a website encourages the opposite.
Why don’t more HOAs have websites?
Websites have come a long way, and with so many DIY platforms available, it’s become much easier to make one. But some boards may still be apprehensive about having a community website, while others may be worried about the time or costs involved in maintaining it. These are valid concerns, and it is important to discuss the following points with your HOA board before you move forward with getting a website:
What problems will the website aim to solve for owners, board members and management?
Can (and should) the HOA maintain the website on its own?
How much can the association afford to spend on a website? There are hosting fees and maintenance fees to consider in addition to the initial cost of the site
Has the board spoken with an attorney about the website and what information should be gated?
What are the requirements of the association? What features would it like the website to have?
Does the state or municipality have any requirements when it comes to HOA websites?
Can the website integrate with any of our current online systems?
Is there an HOA software company that could offer more options and features?
Getting a custom website
If the budget is available, many HOAs will elect to have someone else build their website for them. It’s usually a less stressful process when there’s a professional taking care of the hard stuff. While there are dozens of exceptional web designers out there, it can be hard to find the right one for your community.
Consider taking a less traditional route and hiring an HOA software company to build a custom site for you. Condo Control has a professional in-house designer available, and we work exclusively with residential communities. That means we’re in a better position to build an HOA-specific website than other developers.
Furthermore, we’ll make sure that owners have a password-protected section where they can easily find community news and information. Owners also have the option to login to their personal Condo Control account directly from the HOA website. From there, they can make online payments, book amenities, submit service requests/ architectural change forms and much more.
Make sure you get these 5 features
Your HOA website should be built based around the specific needs and goals of your community. That may mean you only need a few pages. Conversely, you may require multiple pages if your owners prefer to get documents and information online.
That being said, most communities will want to have the following features available to owners:
Desktop and mobile-friendly design
Your website must be available through mobile and desktop. Mobile traffic accounts for almost half of web traffic worldwide. According to Statista, In the first quarter of 2021, mobile devices (excluding tablets) generated 54.8% of global website traffic. Basically, more and more people are visiting websites through their phones. The convenience and ease of access means this trend will continue.
Community calendar
One of the best ways to ensure your owners show up to events is to integrate a community calendar right into the website. This is an easy way to keep everyone in the loop. When used collaboratively with HOA management software, admins can add events from the system and include details for meetings, social activities and even things like garbage pickup. These activities will then appear on the website calendar. Plus events can be added ahead of time or as they come up – it’s a flexible and simple solution.
Document storage
Giving owners 24/7 access to forms and governing documents, or board members a place where they can store and review every item relating to HOA business, is a gamechanger. Trying to keep papers organized is a lot of work, and trying to locate that one item you need in a file cabinet of folders is even harder. With online document storage, owners simply need to log in to the password protected area of the website, enter a keyword and they should be able to find what they’re looking for in seconds.
Resident maintenance requests
Since we’re keeping with the theme of simplifying and streamlining processes, online resident maintenance requests is another must-have website feature. Digital forms can be submitted by owners, and they can do this while they’re watching tv or commuting to work (since your site is mobile friendly). Management can see when new forms are submitted and request to receive notifications if they forget to follow up after a certain number of days.
Digital bulletin board and announcements
Communication is often the biggest issue impacting HOA communities. Sometimes, management thinks they are sharing enough, but owners still want more. Having an online system to post updates, notices and other information is an effective, cost-efficient solution. Messages can be created and shared in seconds, and associations forgo the print and mailing costs. Management can include links and attachments with these messages, too. Set expiry dates for time-sensitive announcements, or keep them up on the board for the entire year.
5 examples of great HOA websites
Below are some great examples of simple, user-friendly websites:
Lake Linganore Association
About the association
Lake Linganore is a very large association located in Maryland. It has dozens of private amenities available to users, including beaches, basketball courts, a dog park and even an events tent. Lake Linganore water is used as the primary source of drinking water for the City of Frederick, and it’s the emergency back-up water supply for Frederick County. It holds over 500-million gallons of water!
Why we like this website
The Lake Linganore site is very easy to navigate. There is contact information listed on the site, and a few small dropdown menus so as not to overwhelm the user. The visuals are also “on-brand,” or representative of the association’s qualities and characteristics. The interactive sections, such as the amenities map and historical timeline, is a great way to attract prospects.
Solano Grove
About the association
Solano Grove is a well-established community located in Jacksonville, Florida. It is an older condominium community, but that just means the units are more spacious than some of the newer builds.
Why we like this website
Solano Grove’s website offers users a clean and visually appealing space. There is just enough information; everything you need is easy to find. Owners won’t have a hard time figuring out where to login or register for the password-protected section.
Surfsong Condos
About the association
Surfsong Condos has 72 condominium units, a lovely clubhouse situated next to an oceanfront swimming pool and hot tub, and two tennis courts. Located in San Diego, atop a ninety-foot bluff overlooking the Pacific Ocean, it is a truly beautiful place to live.
Why we like this website
Surfsong’s website sets the tone for the community. It is organized, but has a fun, laidback feel too. Not only are there photos of the area, but the website also offers visitors a breathtaking video of the condo community as well.
The site encourages new owners to sign up for an account using information they would have received in their welcome letter. Moreover, it has a small list at the bottom of the website informing owners of the information they will be able to obtain on the password-protected section.
Detailed contact information for the management team can also be found at the bottom of the website so that anyone who wishes to speak with them can get in touch quickly and easily.
Deering Bay Marina
About the association
Deering Bay Marina, located in South Miami-Dade County, is a pristine marina community that caters to lovers of boating, nature, and outdoor sport. Members have access to some of the best fishing spots around.
Why we like this website
Beside the beautiful photos of this stunning marina, Deering Bay Marina’s website has lots of helpful information readily available. For example, you can check local tides and weather, and any slips that are for sale or for lease. Members can access a password-protected section of the site as well where they will get to see information and updates released exclusively for them.
The Willows HOA
About the association
The Willows HOA Resort Living boasts the perfect climate with tranquil and beautiful landscapes bordering the Bay. The Willows’ 201 homes are adjacent to Alameda’s shopping mall. There is a large clubhouse, perfect for parties and a gym as well as an inviting pool.
Why we like this website
The design is ideal for HOAs looking for a simple, straightforward layout. Updates to the community are posted on the landing page for ease of access and immediate viewing by community members. Important HOA documents are accessible with a login from the home page. Tabs at the top take you directly to the specific page, without a long dropdown menu to scan.
Bonus: An HOA website template created by Condo Control
Condo Control offers all of the must-have features that we highlighted earlier on. Our HOA management software supports and works directly with the websites our team creates. We build professional, user-friendly websites for HOAs that want to improve communications and augment the association’s brand. Click here to see an example.
Note that we can customize even simple templates. On this one, we include amenities and information about board meetings and board members. You will also see how the events calendar looks from a resident’s perspective. Admins can update monthly calendars directly from their Condo Control account. Our goal is to showcase the very best of your community.
What makes a great website
It’s really important that your website is aesthetically pleasing. To put it bluntly, an ugly site isn’t going to encourage owners to use it. But – looks aren’t everything. A great website is fast, user-friendly, current and secure. Some of these qualities will overlap with must-have website features we mentioned earlier.
Mobile-friendly
We’ve already talked about the importance of making sure your HOA website is mobile friendly.
Fast
Our attention spans are shorter than ever, and people expect fast load times. Your website should be capable of solving problems for owners, not creating more frustrations for them. If you hire someone to build your website for you, they will be able to take the proper steps to ensure your site loads quickly without compromising on the quality of images or functionalities.
Informative
The website should have all of the resources that owners frequently ask for. This saves you and your staff time since owners will be able to do more for themselves. Announcements, governing documents, and events should be available on the password-protected section of the site.
User-friendly
The website should be easy to navigate and allow visitors to find what they are looking for right away. Simplicity trumps complexity when it comes to websites.
Secure
Security must always be prioritized. Personal and sensitive information is invaluable; HOAs must take every step possible to ensure only authorized individuals have access to this information. In addition to creating a section just for residents, be sure to Secure your site with HTTPS (Hypertext Transfer Protocol Secure).
Costs
The last aspect of HOA websites we will discuss is the costs. While you could probably find a free website template, we strongly recommend investing in a site that will offer you the most value for your investment. Free sites will be slow, may have tons of ads and they are not very customizable. Free websites will not provide a great experience for you or your owners.
If you are fortunate enough to have a board or committee member who is comfortable with something like WordPress and a bit of code, your association might spend anywhere from $150 – $600 per year. Costs will depend on whether you build from scratch, or pay for a website builder like Wix or Squarespace.
This cost estimate takes into account things like the domain name, hosting, premium themes and add-ons. The downside here is that you are responsible for updating and maintaining everything.
Prefer to hire a professional instead? You could be charged anywhere from $3,000 – $20,000 (or more). That’s a huge range, but there are a lot of variables to consider. The skill of the developer, whether you hire a freelancer or agency to do the work, the custom features you require, add-ons like quarterly updates and any additional services will all impact the price.
Conclusion
HOA websites can act as a central resource hub for associations. Even if your owners aren’t tech-savvy, almost anyone can navigate and use a well-designed website. Plus, it doubles as an efficient advertising tool. With so many features and functions, having an HOA website just makes sense.
Addressing Major Lake Issues Before the Growing Season
The growing season refers to the time of year – typically the spring months – when aquatic weeds, algae, and toxic cyanobacteria (blue-green algae) begin to appear in the water. The timeframe can differ depending on the region of the country in which a waterbody is located and natural weather variations. But no matter where you live, nuisance growth may indicate imbalances in the aquatic ecosystem that were not addressed in the weeks and months leading up to this defining season.
Many property owners do not realize that the management of lakes and ponds shouldn’t end when winter weather arrives. In fact, it is a great time to reevaluate waterbody goals for the coming year and implement management solutions that are more difficult to apply when the water is being actively used for recreation, stormwater collection, or aesthetic purposes.
Prepare Your Lake for Spring: Here’s Where to Start
Typically, the off-season months provide a valuable window to complete long-awaited projects like shoreline restoration, mechanical hydro-raking, or dredging, and nutrient remediation. Each of these solutions can help support healthier water quality conditions and reduce the risk of major lake issues when the growing season arrives.
Prevent algae and weeds next growing season with these management tips:
Repair Shoreline Damage & Enhance Your Buffer Zone
Jagged, crumbling, exposed shorelines can endanger people working or spending time in and around the water. Degraded shorelines can also contribute to the accumulation of muck at the bottom of lakes and ponds, and even cause waterfront properties to “shrink” as earth collapses into the water. These conditions don’t occur overnight; rather, they are a result of prolonged wear and tear from recreation, wind and rainfall, nuisance wildlife activity, urban development, and poor landscaping practices.
If ignored, erosion can aggravate water quality imbalances that increase the risk of weeds, toxic algae, and other problems during the growing season. Restoring degraded shorelines well before this time will help ensure your waterbody starts off on the right foot come spring.
Repair Erosion Damage with Bioengineered Shorelines
Cutting-edge bioengineering techniques using a durable mesh material have made it possible to safely restore the aesthetics and functionality of degraded shorelines while repurposing eroded earth. Depending on the size and scope of a project, this process may require significant downtime, so the fall and winter months are an opportune time to take advantage of this service.
Once installed, these bioengineered shorelines will provide many years of stabilization and erosion control, particularly when beneficial vegetative buffers are also maintained around the waterbody to filter pollutants from stormwater runoff known to provoke water quality imbalances.
Shoreline Erosion Repair Results
Remove Muck & Debris with Hydro-raking
Lakes and ponds are consistently inundated with eroded sediment and debris such as branches, leaves, lawn clippings, trash, and other detritus that create bottom muck containing highly concentrated nutrients as they decompose. Over time, muck levels can increase, reducing the overall depth and volume of the waterbody. Excessive build-up may lead to a host of problems during the growing season, including flooding, depleted dissolved oxygen levels, water murkiness, bad odors, fish kills, and increased weed and algae infestations.
It is possible to physically remove build-up using mechanical solutions like hydro-raking and dredging. Hydro-raking is often used for “spot treatments” in areas with disproportionate materials, such as stormwater pipes and dock areas. A hydro-rake is essentially a floating barge with a rake attachment that can remove up to 500 pounds of decomposing material in each scoop and deposit it on the shore for physical removal or repurposing during shoreline restoration projects.
Restore Depth with Dredging
If build-up has reached more concerning levels, dredging may be required. Professionals choose from two primary types of dredging equipment based on the goals for the property – each can restore the waterbody to its original depth and volume, but may reset the ecosystem entirely. Conducting dredging far ahead of the upcoming growing season provides a window to begin implementing proactive solutions to ensure water quality is healthy and stable come spring.
The off-season is an excellent time to complete mechanical projects as they can both interfere dramatically with the use of the waterbody. Removing muck and debris that accumulated during the warmer months will also help reduce overall nutrient concentrations, providing less fuel for algae and weeds when the growing season arrives.
Balance Water Quality with Nutrient Management
Phosphorus and nitrogen are the primary nutrients responsible for the growth of excess weeds and algae and are found in both the water column and the bottom sediments. Naturally-occurring nutrient remediation products like Phoslock and Aluminum Sulfate (Alum) can be professionally applied to bind with nutrients, making them unavailable for uptake by weeds and algae. Other solutions like EutroSORB may be used to filter and physically remove undesirable nutrients from the water.
Nutrient remediation can be effective in the warmer months and, when implemented by licensed professionals, is low-risk for use around people and animals. However, conducting nutrient remediation services during the off-season can help prevent nuisance growth before it becomes a problem, allowing people to start enjoying their waterbodies sooner. It’s important to note that regions that experience more severe winters and freezing waters may not be candidates for off-season nutrient remediation services. A professional can help stakeholders determine the most effective time of year to apply nutrient remediation products.
Avoid Water Quality Issues This Growing Season
It can be confusing for stakeholders to know what their waterbodies need – and when – but it’s never too early or late to begin implementing these or other lake and pond management solutions. Ultimately, we share your goal of maximizing the use of your water resources throughout the year. By taking advantage of the cooler months to complete these impactful projects, stakeholders can avoid major water quality issues that the growing season is known for. Instead, they can focus on enjoying the water without looming threats of nuisance growth – and the complaints, safety concerns, and unexpected costs that come with it.
Keeping a lake or pond healthy can be challenging, but it doesn’t have to be. With a proactive management plan, you can reduce water quality issues while protecting the environment and saving money in the long run.
Explore how you can keep your waterbody balanced and beautiful with proactive solutions.
Why Proactive Annual Lake and Pond Management Is Better for the Environment and Your Wallet
We have all heard the adages about being proactive: “The early bird gets the worm” and “Never do tomorrow what you can do today.” These principles apply to nearly every facet of life, whether it’s our job performance, healthcare, financial planning, or in this case, lake and pond management. It’s no secret that taking care of our environment is important, but it goes beyond that. Science suggests that the preservation of our water resources is a key factor in our health and happiness; memorable experiences and time spent around the water lead to a greater sense of peace and connection to the world around us.
Much like the human body, when a lake or pond is ‘young,’ it typically requires less effort and funds to keep it healthy and functional. But a lifetime of neglect can lead to premature aging and serious imbalances. Without ongoing management, waterbodies become inundated with organic matter, sediment, debris, and other pollutants that cause aesthetic, ecological, and functional problems. These can arise in a multitude of ways, including recurring water quality issues, nuisance weeds and algae, and foul odors—and even scarier issues may lurk unnoticed beneath the water for many years before they manifest. When they do finally appear, it is generally a sign that the waterbody requires significant intervention.
What are signs of an unhealthy waterbody?
Disregarded plant matter and debris can clog and damage stormwater equipment and increase the risk of dangerous flooding
Harmful Algal Blooms can create toxins that may harm aquatic animals, pets, and humans
Invasive plants like Phragmites can take years of dedicated treatments to successfully eradicate
Invasive animal species like armored catfish, bufo toads, and quagga mussels can out-compete beneficial native species and pose significant challenges and costs to remove
Shoreline instability can cause expedited lake and pond “aging” and endanger others
The accumulation of muck and sediment over time can reduce depth and volume – with costly and invasive dredging oftentimes being the only solution
Solutions to Restore Lakes with Poor Water Quality
The number of tools necessary to restore an imbalanced lake or pond depends on many factors, and the benefits can be fleeting if not done consistently. That’s why year-round maintenance is key. To begin developing an annual management program, aquatic specialists conduct preliminary assessments that examine the biological, physical, and chemical properties of the water. Detailed visual inspections and baseline water quality tests provide valuable insights into the overall health of the waterbody and establish an important foundation of data to inform future management decisions.
Building A Custom Water Management Program
Once preliminary assessments are completed, a customized management program can be designed. The most effective programs lean on cutting-edge technologies, comprehensive data collection, routine laboratory analysis, and premium services like nutrient remediation, algae ID, biological augmentation, oxygenation, and erosion control solutions that help stakeholders achieve the trifecta of health, functionality, and beauty. And these solutions are underscored by the guidance and expertise of scientists who specialize in freshwater management.
Pond Management Strategy for Smaller Budgets
Lakes and ponds exhibiting more mild issues or those with budgetary limitations can still be supported by the basics like periodic visual monitoring, nuisance vegetation control, buffer management, and decorative pond dye. These ongoing efforts help lay the groundwork until more advanced solutions come into the picture. Consulting with your lake and pond management professional can help you make the most appropriate decision for your property and your wallet.
Don’t Wait to Manage Your Water… Be Proactive!
Lakes and ponds are an investment, but the upfront costs to kickstart your management program will help to reduce expenses that are often much larger and more concerning down the road. While every aquatic ecosystem has different needs, they all benefit most from comprehensive maintenance strategies supported by the most effective and sustainable technologies available to us. Like most other facets of life, when it comes to lake and pond management “an ounce of prevention is worth a pound of cure.”
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How are repairs addressed with Property Managers in my building
Maintenance and Repair Costs
Good maintenance and repairs keep tenants happy and preserve the value of your investment which make them a very important part of land-lording. By hiring a management firm you gain access to both their in-house maintenance staff, as well as their network of licensed, bonded and insured contractors who have already been vetted for good pricing and quality work. This can translate into significant savings compared to going through the yellow pages and hiring a handyman yourself.
*South Florida Property Management Association has our own Vendor & Business Member directories these members directly aid our Management members giving them cost savings for any work needed in the buildings they manage. This savings means savings for the building owners.
Increased inspections means happier tenants, It aids in the value of your investment
Preventative maintenance is achieved through putting systems in place that catch and deal with maintenance and repair issues early on, before they grow into larger more costly problems. This requires a written maintenance check program, detailed maintenance documentation and regular maintenance visits. The management firm can also offer you suggestions and feedback on upgrades and modifications, both how they will affect the rent you can charge, as well as their impact on maintenance and insurance.
[/accordion-item] [accordion-item title=”Services that Property Managers provide”]The following is a list of the tasks a Manager commonly perform for owners. You may only need some of these services, and the Management companiesyou interview may offer more or less than what is listed here.
Evaluate the property and determine an accurate rental rate
Perform detailed documentation of the interior and exterior including photos
Offer recommendations on repairs and cosmetic improvements that maximize monthly rent while providing good ROI.
Gather data on rental rates in the area and work with owners to determine the optimal rental rate. Rent research will vary, but should include looking at the recently rented comparables according to size and type.
Discuss with owners the pros and cons of different policies such as accepting pets, allowing smoking etc.
Market the property for rent
Prepare home for rent
Clean home and optimize interior appeal
Manicure landscaping to increase curb appeal
Create ads tailored to the property and advertising medium. Some of the mediums commonly used are:
Paid and free rental listing websites
Print publications
Signs
MLS
Fliers
Work with other realtors and leasing agents to find a tenant
Provide a 24-hour hot-line where prospective tenants can listen to detailed information about the property
Field calls from prospects for questions and viewings
Meet prospective tenants for showings throughout the week and weekend.
Provide prospective tenants with rental applications that are legally compliant with fair housing laws
Collection applications with application fee
Perform a background check to verify identity, income, credit history, rental history, etc.
Grade tenant according to pre-defined tenant criteria
Inform tenants who were turned down
Draw up leasing agreement
Confirm move in date with tenant
Review lease guidelines with tenant regarding things like rental payment terms and required property maintenance
Ensure all agreements have been properly executed
Perform detailed move in inspection with tenant and have tenants sign a report verifying the condition of the property prior to move-in.
Collect first months rent and security deposit
Receiving rent
Hunting down late payments
Sending out pay or quit notices
Enforcing late fees
Filing relevant paperwork to initiate and complete an unlawful detainer action
Representing owner in court
Coordinating with law enforcement to remove tenant and tenants possessions from unit
Advise in the event of a legal dispute or litigation
Refer owner to a qualified attorney when necessary
Understand and abide by the latest local, state and federal legislation that apply to renting and maintaining rental properties.
Perform periodic inspections (Inside and outside) on a predefined schedule looking for repair needs, safety hazards, code violations, lease violations, etc.
Send owner periodic reports on the condition of the property
Provide accounting property management services
Make payments on behalf of owner (Mortgage, insurance, HOA dues, etc.)
Detailed documentation of expenses via invoices and receipts
Maintain all historical records (paid invoices, leases, inspection reports, warranties, etc.)
Provide annual reporting, structured for tax purposes as well as required tax documents including a 1099 form
Advise owner on relevant tax deductions related to their rental property
Provide easy to read monthly cash-flow statements which offer a detailed breakdown of income and itemized expenses
Provide and oversee an in-house maintenance crew
Establish a preventative maintenance policy to identify and deal with repair needs
Provide an network of licensed, bonded and fully insured contractors who have been vetted for good pricing and good work that is up to code.
Assign jobs to different parties (in-house employees, handyman and professional contractors) based on who will do the best job for the best price.
Maintain outdoor areas
Leaf and snow removal
Landscaping
Removing trash and debris
Maintain and monitor a 24 hour emergency repair hot-line
Larger renovation or rehab projects
Provide recommendations on how the project can maximize rental income.
Prepare preliminary cost estimates
Get multiple independent bids for the work
Act as general contractor overseeing the work
Inspect unit and fill out a report on the property’s condition when the client moves out
Provide tenant with a copy as well as estimated damages
Return the balance of the security deposit to the tenant
Forward any portion of the owner’s portion of the tenant deposit to the owner or hold in owner reserves for repairs.
Clean unit and perform and needed repairs or upgrades
Re-key the locks
Put the property back on the market for rent
How does the community association manager track incoming resident maintenance requests and the subsequent work orders?
A software solution should be in place here. You want to find a manager with a system that does not allow maintenance requests to fall through the cracks and require multiple tenant requests before the work is done. Ideally, tenants should be able to submit maintenance requests online. ( Add the Page of all PM, Landlord Software )
How are after hours maintenance requests and emergencies handled and who handles them?
Make sure its someone qualified to handle the problem. The last thing you want is an answering machine or someone saying you will have to wait till Monday to get your or your tenants issue resolved.
What system do they have in place to practice preventative maintenance?
Preventative maintenance is the mechanism a manager uses to maintain the value of your property and avoid letting small issues become larger more expensive problems down the road. This involves things like a predefined maintenance and inspection schedule as well as promptly addressing known issues. This of course assumes owners are willing to make the necessary repairs when they come up. Slum lords may balk, but successful real estate investors know that when you’re in for the long haul you have to engage in sustainable practices that maximize property values, not short-term practices that delay (and multiply) costs.
Do they have their own maintenance crew?
If the answer is yes, are they covered by workers compensation and are they licensed, bonded and insured? Additionally are they available 24/7/365 for emergencies? As a member of SFPMA we have a full listing of vendors & business members on our directories for them to choose from.
What contractors do they work with?
Do the contractors carry workers compensation and are they licensed, bonded and insured? Does the management company oversee the contractors’ work for quality, code compliance and cost effectiveness? Some owners like to take the extra step of researching the primary vendors that will be used to make sure there are no red flags. All SFPMA members are checked making sure they have the proper licenses and insurance a requirement for membership.
What rules do they have in place regarding contractors entering occupied properties?
Make sure they have an established policy here. Anytime contractors and maintenance personnel are entering occupied units there is potential for trouble if the situation is not handled carefully.
Do they provide itemized statements with receipts for the work performed?
This adds accountability and transparency to the billing process. You don’t want to work with a management company that is unwilling to provide solid documentation of where your money is going.
Do they let tenants perform repairs?
Tenants perform inferior quality work, and their lack of insurance coverage, liability or workers compensation could leave you liable in the event of an accident or injury. Why take the risk of having them accidentally fall off a roof or ladder, electrocute themselves, or flood your home? If they don’t allow tenant repairs, make sure this is written into the rental agreement. If you are comfortable allowing them, at least have the tenant sign a waiver and agree that the repairs must be approved by the manager.
Do they allow tenants to hire their own handyman?
This is also inviting trouble, and the rental agreement should prohibit this. In some cases written into a single family home lease some repairs are included in the rental agreement, Find out if there are any agreement such as this. Check to make sure this is not considered a liability hazard although providing these services eliminates the issue of tenant neglect and can improve tenant satisfaction which helps with retention.
What is involved in their process for preparing a property to be re-rented after a tenant has vacated? How long does this process take?
The property should get the usual cleaning, paint job, re-keying, etc. but this is also a good time to consider strategic improvements that will maximize your rental revenue. You want to find a property manager that will proactively offer this kind of feedback on an as needed basis. Obviously the quicker the turnaround time, the better.
Comments: Comments Off on If you’re looking for accurate, timely, and comprehensive accounting and financial services for your property, Seacrest Services is the place for you!
If you’re looking for accurate, timely, and comprehensive accounting and financial services for your property,
Having a residential property manager can make things much easier for both you and your tenants. As a landlord, or someone part of a homeowners’ association or property owners’ association, you’re typically accountable for a lot, but with Seacrest Services, you can take your mind off most of the day-to-day responsibilities.
What We Do
When you turn to Seacrest Services for residential property management, we can assure you that everything we have our hands on will be completed efficiently and professionally. Some of what we take care of for you includes:
Landscaping
Addressing the needs of your tenants
Maintenance and repair
24/7 customer service
Our goal is to keep you and your tenants happy by making every process, issue, and task as convenient as possible.
The Benefits of Residential Property Management
Whether you have another job you need to focus on, or you live in a completely different location than the property, sometimes you just don’t have the time or resources to manage a property on your own. Putting trust in a residential property manager can save you from stressful situations. Here are some other great benefits:
Happier tenants, meaning minimal turnover
Well maintained property
No worry about the day-to-day issues
Consistency and organization for HOAs and POAs
What Makes Us Stand Out?
At Seacrest Services, we pride ourselves on our experience and skill in maintaining various types of properties. Each one is unique, and we treat it that way through complete hands-on care. We want all parties to be satisfied with our work, making everyone’s lives a little easier.
Searching for Residential Property Management Services?
If you’re looking for a residential property manager to relieve much of the workload associated with your property, Seacrest Services has professionals who can make it happen. Contact us today to get started.
10 Management Professional things agents should know and do.
Immediate Response: As a real estate agent you need to make your response time, when your prospective buyer calls or emails, as quick as possible. If the buyer doesn’t find you available then he may call somebody else. Buyers want instant response and will not wait for you to call them back or respond to mails only when you are in office.
2. A person he can trust: An agent needs to tell the buyer the truth even if it means losing the sales. While you speak volumes about the virtues of a home, you need to point out the possible defects as well so that the buyer can think twice and not be blinded by only the positive features. The buyer should feel that you are on his side and fluff and untruth will make him lose his confidence in you.
Keep learning on the job: A person is smart when he hires people smarter than he is (Henry Ford). A buyer wants to use your education and experience in order to feel that he has employed the right person to do the job. You should come across as an expert in the field. The best and only way it is done is through constant learning. This can be through trainings and also reading relevant stuff. You should have a ready knowledge about the property that you are highlighting.
Good communication skills: You need to be extremely good at handling your communications. There are all kinds of buyers and while some prefer an e-mail others may like you to call them. The best course is to ask them their preferred mode of communication. Always remember to promise less and deliver more.
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Professional and friendly: Being friendly and at the same time maintaining professionalism is the best way, although a bit difficult. Friendliness is preferred by most buyers as you give out the vibe that you are on their side. At the same time they also want you to be assertive and professional. They want you to handle anything that may come up while they are probably viewing the house or saying €no’ to a particular seller.
Information about the neighborhood: When you are trying to sell a property in a particular neighborhood you should have good knowledge about it in terms of amenities and facilities. Your buyer may be interested in knowing about train stations or bus stops that are close by. The interest could even be a park for children. Make a search and find out all you can about areas where most of the properties that you deal in are located.
Price guide: You need to be the professional who has inside information about the price. The client may be interested in your opinion so prepare yourself well. You need to be careful that you do not quote a price that is too low or too high. You need to be ready with market trends and facts for the particular area and similar properties. Guide them to make an informed decision.
A good inventory: When a buyer visits you he wants to know about as many properties as he can. He expects a wide inventory and you need to be ready with one. Since you cannot predict the kind of home each buyer requires as buyers buy for their own reasons, you need to have all kinds of properties ready. The choice of properties should take care of a wide arena of needs and requirements.
Dedicated time: When a buyer comes to you he expects you to devote all your time to him until he leaves or makes a decision. Remember you may be selling 10 houses in a week but for him it is one single home that he may be buying in a lifetime. You need to show your enthusiasm and zeal and help him to decide on the perfect home. Try and focus on him and the transaction he is going to make and leave all work aside for the time being.
Time saving transactions: The modern real estate buyer is hard pressed for time. He wants the transaction to be fast and take up as little time as possible. And he would like you to handle things in such a way that the total time is cut down and he can proceed with other things. So do your homework and be prepared to save time, both his and yours.
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At UPE, we understand how valuable your time is and we are committed to providing our industry leading expertise to your next project. Our team welcomes any and all challenges to ensure a smooth and cost-effective project for all our clients and everyone involved. Your journey with us is important, and we take pride in making it memorable!
If your fire alarm system starts sounding like a horror movie sequel, it’s time for you to take action.
