Become a Member: JOIN SFPMA TODAY   LogIn / Register: LOGIN/REGISTER

SFPMA Industry Articles | news, legal updates, events & education! 

Find Blog Articles for Florida’s Condo, HOA and the Management Industry. 

Register Today! – CONDO & HOA EXPOS get information on booth availability, show sponsorship or speaking opportunities

Register Today! – CONDO & HOA EXPOS get information on booth availability, show sponsorship or speaking opportunities

  • Posted: Dec 04, 2017
  • By:
  • Comments: Comments Off on Register Today! – CONDO & HOA EXPOS get information on booth availability, show sponsorship or speaking opportunities

Register Today! – information on booth availability, show sponsorship or speaking opportunities

This coming spring, L&L Exhibition Management has four events that give you the opportunity to meet and have face time with Property Managers and Board Members in South Florida.

If you would like more information on booth availability, show sponsorship or speaking opportunities, please call me at (800)-374-6463 or reply to this email.
 
Sincerely,
Contact:
-Nick Vedder
Show Manager
(800) 374-6463
Tags: , , , ,
Is it time to Clean your Air Conditioning Air Ducts and Filters.

Is it time to Clean your Air Conditioning Air Ducts and Filters.

  • Posted: Sep 16, 2017
  • By:
  • Comments: Comments Off on Is it time to Clean your Air Conditioning Air Ducts and Filters.

With the passing of IRMA, We suggest cleaning your air ducts and change filters.

Sitting water causes mold even when your home’s Electric has been off for a while the humid air can cause ducts and filters to collect water. We think the best way to protect your family from health concerns is to Clean Duct work and A/C Systems Filter Replacement.

A wise person told me a while back “Change your Filter every time you pay your Electric Bill” I like this but we don’t think you have to do this monthly, But Every 2 months this should be completed.

The Environmental Protection Agency recommends cleaning air ducts when:

• You suspect mold exists in the air ducts.

• You notice a vermin infestation somewhere in the home, or you see insects or rodents entering or exiting ductwork.

• You see a visible “poof” of dust released from the supply registers when air is exiting the vents.

Experts recommends taking a look inside your air vent register. “If you notice black debris around the outside, that’s pollutants that have been recycled through the system over and over again, and that’s a sign your system is excessively soiled,” he says. “Also, take a look at your system when you change your filter. If there’s a lot of dust buildup in that area, that’s another sign you’re overdue for a cleaning.”

Our A/C systems do a good job of removing this humidity. But over time, the damp air — combined with dust and debris that get past the air filter — begin to accumulate inside the air handler, blower and even through the duct system of the air conditioner. And that provides a breeding ground for mold.

 

Find Local A/C Companies ready to  help with Cleaning your Air Conditioning Ducts.

 

Featured Members:  Find Top Companies working in the Property Management Industry.

SmithCo.:  Is a full service Residential & Commercial Air Conditioning company that can provide new installations, service, and maintenance to any system for any home or business.

First Call Services:  With more than 26 years of experience in the field with expertise in Moisture Assessments, Building Diagnostics, and Residential Central Air Conditioning System Design.

JOHNSTONE SUPPLY – FORT LAUDERDALE # 36: You may wish to buy top quality A/C Parts, Filters on your own.  > Vist Johnstone Supply.

 

Become a Member: Have your company listed on our Directory, being used by over 4500 Property Management, Condo and HOA’s all over Florida.

 

Tags: ,
Remember that it’s important to vet all vendors who do work at your properties!

Remember that it’s important to vet all vendors who do work at your properties!

  • Posted: May 07, 2017
  • By:
  • Comments: Comments Off on Remember that it’s important to vet all vendors who do work at your properties!

Nothing should occupy more space in your mind than property maintenance.

And how you manage it often makes the difference between contented tenants and constant complainers, between praising your team and yelling at them. The good news is that you can avoid most of the hassles and headaches by simply taking full advantage of our property management vendors.

If you’re still handling maintenance with sticky notes, business cards taped to walls and numbers stored in your cell phone, there’s a lot you can do quickly and easily to improve not only your team’s enjoyment of their jobs, but also the loyalty and satisfaction of your tenants and maintenance providers. Here are some suggestions.

Continue reading

Tags:
I made new sales by going to Condo & HOA Board meetings!

I made new sales by going to Condo & HOA Board meetings!

  • Posted: Apr 15, 2017
  • By:
  • Comments: Comments Off on I made new sales by going to Condo & HOA Board meetings!

With the numbers of service companies that are competing for work in the Property Management Industry I get these questions asked almost every day. How can my company increase sales?  How can I get in front of the decision makers? 

Both are great questions, So you want to get in front of the decision makers letting them know what your company does and how your services can help them. We feel strongly about joining with others in an Industry Organization or Association, one that is committed to the industry you are trying to get work from.

First Look at how much they charge. There are so many that charge from 400 up to over 700 per year to be listed on their directory. We ask you to understand that many of these organizations and associations charge service companies more than other members, why would that be. Well they know that you want to join and get noticed they charge you more because there are more service companies looking to do this. We think this is unfair taking money out of the pockets of hard working companies. The property managers, property owners, landlords, should be the ones paying more to find the Top Professionals that are listed and ready to help save them on the services they provide.

Continue reading

Tags: , , ,
It’s time to begin thinking about and planning for summer.

It’s time to begin thinking about and planning for summer.

  • Posted: Mar 17, 2017
  • By:
  • Comments: Comments Off on It’s time to begin thinking about and planning for summer.

There are a few things that you can do as a property manager to prepare now for a smooth-running summer.

Now is a great time to begin formulating a newsletter for your tenants that describes all of the things that you will be doing for them as well as what they can do to make their summers as cool and uneventful as possible. Communication is key to setting expectations about what your tenant is expected to do. Open communication with your community is Key for solving problems, Tenants and Owners are your eyes and ears. They live in the buildings they see things that may need to be repaired before you. With this with everyone working together you can get things done and stay on top of repairs in your buildings.

Tenants can help you help themselves by notifying you of any maintenance issues that may best be taken care of now rather than later. Things such as leaky faucets, stuck windows, and appliances that seem to be working a little less effectively than before are key items to look for.

Continue reading

Tags: ,
So how do you get fresh? We’re glad you asked!

So how do you get fresh? We’re glad you asked!

  • Posted: Mar 17, 2017
  • By:
  • Comments: Comments Off on So how do you get fresh? We’re glad you asked!

So how do you get fresh? We’re glad you asked!

We’ve created a handy checklist of home maintenance tasks. And if you’re struggling to muster up the energy to tackle these chores, we’ve provided tips for how to do them faster and easier—or with the help of a pro.

Continue reading

Tags: ,
Some potential sources of leaks that owners need to be aware of…

Some potential sources of leaks that owners need to be aware of…

  • Posted: Mar 08, 2017
  • By:
  • Comments: Comments Off on Some potential sources of leaks that owners need to be aware of…

If you begin to notice consistent, elevated monthly charges without any changes in household showering, dishwashing or laundry habits, there may be a cause for concern.

Below are some potential sources of leaks that homeowners need to be aware of to ensure they are not being unnecessarily charged for excessive water usage within their homes.

Toilet Leak(s). Regardless of how nominal, a leaking toilet can significantly increase your water bill on a monthly basis. In fact, a continuously filling toilet can waste up to 200 gallons of water in a day! Check for toilet leaks by listening for running water after a toilet is done flushing and filling. To visibly check for small leaks, place food coloring into the water tank and if the coloring appears in your toilet water, you have a leak that requires attention.

Continue reading

Tags: ,
What you can’t see is often more important than what you can.

What you can’t see is often more important than what you can.

  • Posted: Feb 09, 2017
  • By:
  • Comments: Comments Off on What you can’t see is often more important than what you can.

When talking about people we often say it’s what is on the inside that counts, well the same can be said for condominiums. What you can’t see is often more important than what you can.

Many associations came about when developers converted apartment buildings into condos. Others in south Florida are just getting old and while it might not always be obvious on the outside a look inside the walls, under the slab or in the elevator equipment room will give you a better picture of the problems that lurk beneath the surface. All of these things have useful life’s and tend to wear out over time.

Continue reading

Tags: ,
Pest Control for Construction Projects

Pest Control for Construction Projects

  • Posted: Aug 04, 2016
  • By:
  • Comments: Comments Off on Pest Control for Construction Projects

Whether you’re renovating an older-style building, or constructing entirely new, redesigning your building’s structure can be exciting. However, if the right precautions aren’t taken, new construction can also attract unwanted attention from pests.

To help prevent pest issues during construction and ensure your facility does not become home to pests once construction is complete, our member Scott Cooksey, Owner of Bug Thugs Pest Protection. Pest Control Specialist, explains how you can build pest management into your construction plans.

There are a variety of proactive measures your facility can take before, during and after the construction process to accomplish this, Let us explain:

BEFORE

hire-an-insect-control-service“Before construction even begins, it’s important to get two people on board: your pest management provider and your contractor. An experienced pest management provider can do more than prevent and manage pest infestations that pop up during construction….

“When involved from day one, he/she can also provide feedback on building materials and locations that will be the least attractive to pests, and help you build measures into your construction plan that will lead to a successful pest management program when the doors to your new facility finally open,” He Said.

 

Several tips your pest management professional may provide include:

  • Use non-cellulose building materials to deter termites.
  • Consider applying a preventive termite barrier to the property.
  • Use pest monitors to assess pest populations in the surrounding area.
  • Understanding which pest species will be a threat will help you determine what steps you need to take to deter them.
  • Understand geographic conditions.
  • Selecting a location for your facility near a water source might create additional pest pressures.
  • Sufficiently grade the property to prevent puddles from forming around the foundation.

Remember, moisture attracts pests like mosquitoes and termites. Even though your management team may be the ultimate decision maker, it will be up to your contractor to take the lead on pest management during his/her work.

Tags: ,
Florida friendly landscaping

Florida friendly landscaping

Florida friendly landscaping and your association

Column by Ryan Poliakoff, Esq. – management information for associations.

 

The Florida Legislature dramatically modified an older law that was designed to encourage Florida-friendly landscaping in communities governed by homeowner associations.  Under Florida Statute section 373.185, “Florida-friendly landscaping” is defined as “quality landscapes that conserve water, protect the environment, are adaptable to local conditions, and are drought tolerant.”  Such landscaping is also sometimes called “xeriscaping”—the use of gardening and landscaping to naturally reduce the reliance of irrigation water.  As you can imagine, xeriscaping is an extremely active discipline in drought-laden areas of the country, such as Arizona, and our own repetitive winter drought conditions have increased interest in xeriscaping in Florida.

The statute specifies that Florida-friendly landscaping abides by nine governing principles: planting the right plant in the right place, efficient watering, appropriate fertilization, mulching, attraction of wildlife, responsible management of yard pests, recycling yard waste, reduction of storm water runoff and waterfront protection.  The law directs water management districts to create their own plans for managing Florida-friendly landscaping in their communities and to provide incentive programs to encourage such plantings.

The law also states “a deed restriction or covenant may not prohibit or be enforced so as to prohibit any property owner from implementing Florida-friendly landscaping on his or her land.”  This law is then supplemented directly by the HOA Act (FS 720), which provides that homeowners’ association documents may not prohibit or be enforced so as to prohibit any property owner from implementing Florida-friendly landscaping as defined in s. 373.185, on his or her land.

Note, however, what these laws do not do.  They do not require that HOAs or their residents must only use Florida-friendly landscaping in their plantings.  Nor do they mandate that HOAs remove or force owners to remove their own traditional, non-native plants.  All the law does is encourage water management districts to create programs that endorse and incentivize appropriate natural plants and landscaping plans and prohibit HOAs from enforcing covenants that would keep residents from following Florida-friendly landscaping principles if they so choose.

The law also does not establish an agency or mechanism for enforcing the law.  If your HOA is attempting to prevent you from installing Florida-friendly landscaping, you will unfortunately need to sue the association to enforce your rights under the Act.

Rather than a mandate, the law encourages healthy landscaping practices such as using native, drought-resistant plants, reducing reliance on fertilizer, encouraging composting, providing natural places for wildlife and insects to live and breed, and limiting pesticides.  Would this law allow a homeowner to tear up their lawn and replace it with pebbles, or artificial turf, contrary to HOA covenants?  Probably not.  The Florida-Friendly Landscaping Program, developed by the University of Florida, has guidelines that specifically provide for covenants that prohibit artificial turf and for covenants that require natural plantings at turf-alternatives.  And “Florida-friendly” does not mean “ugly.”  Plants native to Florida can be quite beautiful–full of exotic blooms, easy to care for and very resistant to changes in water.

Visit the University of Florida’s IFAS website for tools and ideas on how to assist your HOA in enforcing landscaping rules and drafting new ones, and for ideas to help residents adopt a Florida friendly landscape that is both attractive and kind to Florida’s environment.

Tags: ,
23 Totally Awesome upgrades for Managers | SFPMA

23 Totally Awesome upgrades for Managers | SFPMA

  • Posted: Jul 12, 2015
  • By:
  • Comments: Comments Off on 23 Totally Awesome upgrades for Managers | SFPMA

23 Totally Awesome upgrades for Landlords

 

1. Never Forget a Paint Color Again

This hack comes from my good friend, who suggests writing the exact paint color/brand used for every rental lease agreement. This way, you will always know what paint was used when the tenant moves out and the property needs touching up!

In a related tip (and something I also do,) use the same color paint in all your units. No need to remember what color each place is painted that way, and no partial gallons of leftover paint sitting around – it just gets used on the next rehab.  I also use the same color on both walls and ceilings, which allows the painter to “spray” the entire unit rather than roll, cutting down the costs significantly (tip: choose a very light color if you are going to do this. No one likes a dark ceiling!)

2. Save Money on Mini-Blinds

We like to make sure all units have clean, white mini-blinds in every window. When buying those miniblinds at Walmart or Home Depot, they typically cost around $4 for blind up to 36″ in width and $20 for blinds that are wider than 36″. Rather than spending $20.00 on each window for blinds, we simply use 2 blinds, side by side. Not only does this still look great for half the cost, it also makes it cheaper to replace just one side in the future if a blind gets damaged.

3. Forget the Mini-blinds Altogether

While I love using mini-blinds, they do get destroyed easily by kids and pets, plus they are a nightmare to clean.  – Put up a 99-cent curtain rod and some cheap curtains from Goodwill or eBay (like $4). This way, there are multiple benefits:

  • Cheaper than the $8 mini-blinds for every window.
  • Makes the place look nicer and more of a home feel.
  • When the tenant departs they can be washed and rehung – no more throwing away damaged miniblinds that wind up in a landfill.  Then you don’t have to buy more mini-blinds either. Better for the environment and saves money on turnover.

4. Easy, Low Cost Carpet

I’ve tried a lot of different methods for getting carpet installed – from doing it myself to hiring contractors on Craigslist. However, for me, nothing has come close in terms of cost or convenience to just have Home Depot install it. In my area, Home Depot’s contractors will usually install a whole house of carpet for $37 (flat fee) if you buy the carpet through them. Carpet prices vary, but I typically spend under $1.00 per square foot for the carpet and choose the “72 hour guaranteed install” option. It is easy, simple, and cheap. Plus, I can order it, schedule it, and do 90% of the work online.

 

 

5. Angry Tenants+Hollow Doors=Easy Fix

Maybe I just live in an angry part of the world, but I have a real problem with holes getting punched in hollow-core bedroom doors. Maybe it makes them feel more powerful knowing they can punch through 1/16″ thick piece of cardboard.  However, I’ve discovered a great fix for this.  Rather than replacing (or trying to patch… which never works), just buy a $6 mirror at Wal-Mart or Home Depot (they are about 4 feet long and 12 inches wide, like this one) and screw it to the door. Not only does it hide the hole, it makes the hallway look larger and ads some decoration to a boring space!

Another similar suggestion: If you have a bad spot on the bottom half of your interior doors just go buy 2 cheap square metal vents (look like hvac return covers) and cut out the square almost the same size to fit one on each side of the door. It also helps airflow in the home.

6. Replace Flooring the Quick and Easy Way

If you have ugly vinyl flooring in a kitchen bathroom, or anywhere else, the demo can be expensive and messy. Instead, just install a floating vinyl right over the top!  My favorite flooring is called “Allure” made by TrafficMASTER and it comes in both a wood design and tile design. It works in the kitchen, bathrooms, or anywhere and anyone can install it in just hours. I can’t recommend this stuff enough!

I actually have actually begun to install it through entire homes, both for aesthetic reasons and because it lasts forever. This stuff can withstand kids, pets, spills, and anything your tenants throw at it.  It runs about $2 a square foot at Home Depot.

7. Appliances Looking Bad? Don’t Replace, Repaint!

I learned this trick from a local appliance repair company.  If you have a stove or refrigerator that is showing signs of age, usually with small rust stains shining through, a $5 can of “appliance paint” from the hardware store can make your appliances look as good as new. I always keep a can of this handy when turning over a unit and am continually amazed at how great it works!

8. No More Slippery Stair Treads

If your rental properties have wood steps, it is easy for those steps to get slippery after rain. For the safety of your tenants (and to reduce your risk of being sued!) nail down strips of roofing shingles on your stairs with roofing nails. Trust me – it actually looks great (no one will know it’s a shingle) and is extremely cost effective.

 

 

9. Appliance Sale!

Appliances go on sale at the big box stores around Christmas, Thanksgiving, Memorial Day, Labor Day, and the Fourth Of July, so take inventory each year of what you need and plan your purchases around those holidays. (The same is true for paint!)

10. Quick, Easy, Cheap Lock Changes

Several BiggerPockets members recommend using either KwikSet Smartkeys, which allow you to quickly change a lock in just minutes, which allow you to change the lock cylinder easily and for around $5 each time.

11. Use Apps to Simplify Your Life

Use those portable scanners that can quickly take receipts, leases, invoices, checks, etc and turn them into digital docs; Use tracking mileage apps, the flashlight app, and a Voip service — so voicemails can be delivered as files to your email inbox.

12. Save Your Cabinet Bottoms

“Put scrap vinyl flooring under the sinks and curl up behind the plumbing.  This way, if there’s a sink leak, it’s not ruining the bottom of the cabinet.  If the tenant has a cleaning supply spill, it’s not ruining the bottom of the cabinet. It also looks pretty nice too.”

13. Store Your Documents Online

“Use Google Docs so you can access your rental contracts at home or the office – easy and free!”

14. Protect Your Walls Above the Shower

“I like to put small vinyl door stoppers on the walls above bathtubs. They let tenants know exactly where to put their shower curtain rod, and they also protect the walls from repeated installations.”

15. Money Saving Tip for Agents

“If you’re a licensed agent buying a rental for yourself, you probably don’t want to take a commission.  Instead, you should consider rolling the commission into the purchase price as a credit/discount.  In other words, if you’re buying a property for $100K and are entitled to a $3K commission on the purchase, ask them to knock the purchase price down by $3K (to $97K) instead. Commissions are taxed at ordinary income and profits when you sell the rental are taxed at capital gains rates. So, you’ll save money on taxes by taking the profit on the back-end (when you sell) than on the front-end (as a commission). Two caveats:

  1. If your marginal tax bracket is lower than your capital gains rates, you can ignore everything above.
  2. If you plan to hold the rental forever, you’ll likely be able to earn more on the commission reinvestment than what you’ll save in taxes (time value of money). But, if you’ll be selling in fewer than 5 years, rolling it into the basis is probably a better investment.”

16. Easy Tenant Retention Ideas

several great tips for keeping your tenants happy and paying! She says:

  1. I send birthday cards to each tenant with a $5 Starbucks card
  2. I send a postcard to each ‘door’ once a quarter, asking them if there’s anything I can do for them.
  3. On a tenant’s one year anniversary, I give them an ‘upgrade’ of their choice, within reason. It’s usually something I would do when they move out anyway, I just get to do it with them there.

17. Keep Things The Same

“We use standard paint colors, the same tile, same faucets, same toilets, same door hardware, same shingles, same ceiling fans etc on all of our rentals. When we need to do repairs, touch-ups etc it is obvious what the specs are. Leftovers don’t get wasted, just stored until needed.”

18. Automatic Lease Extensions

Lease clause that renews leases for another 12 months with a built in rent increase. Lease clause allowing tenant to buy out lease at any time for a specific dollar amount (my dollar amount is about 2x rent).

19. How to Keep Cats Out of the Flower Beds

“If you have cats in the neighborhood who have discovered your planting beds as a good place for their deposits, lay down chicken wire mesh on top of the soil and cover it lightly with mulch.  It is the only deterrent that has worked for us.  Plants can still be planted by cutting a spot in the chicken wire mesh.  You or your tenants can also place potted plants on top of it.  The cats try scratching once, get their claws caught on the wire and won’t come back.”

20. Easy Lease Signing and Storage

“Use for lease signings and file them away in Dropbox.”

21. No More Broken Water Heaters

“When you buy a property, if water heater is more than 2 yrs old then just go ahead and replace with a new one, sell the old one on Craigslist and you don’t get the 2 am call that unit is flooding!”

22. No More Broken Cabinet Drawers

Take out and flip over your kitchen drawers (bottom of the drawer facing upward). Take liquid nails or adhesive spray and apply the adhesive to all four inner creases where the drawers meet.  This will make the drawer stronger and should not break for years to come.

23. Brighter Units

If you want your rental appear brighter and more appealing to renters.  Replace all the light bulbs in the home with the clear light bulbs that are usually meant for bathrooms. Renters will subconsciously remember your unit over the rentals that had poor light due to a cheap 40 watt bulbs.

24…  ?

Alright, now it’s your turn.?

Leave your comments below!  let me know your favorite from the list above.

To prevent mold or mildew in bathrooms we install exhaust fans in all bathrooms. The Simple tweak is to wire the exhaust fan to the same switch as the light fixture. If the fan and light are separate tenants will never turn on the fan but they will always turn on the light. Wire them to the same switch and if forces tenants to use exhaust fan while taking a steamy shower. (check local codes for GFCI protection)

Ask your paint supplier to print off an extra copy of the paint stickers they put on the top of the can. Stick these to the underside of a kitchen cabinet drawer, and label them with specific rooms, and dates. This way the info is never lost, and always on site. You can pop the drawer out and take it to the hardware store if needed.

 

 

Tags: ,