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Proposals from Vendors for the yearly budgets, here are some of the things to consider

Proposals from Vendors for the yearly budgets, here are some of the things to consider

  • Posted: Apr 04, 2024
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As Board Members are asking for Proposals from Vendors for the yearly budgets, here are some of the things to consider.

BY ROYALE MANAGEMENT

Budgets take time for any Condo and HOA Community, each year many of the services paid for by these associations come under review at budget season. While its nice to think about cost savings we feel it is much more important to look at workmanship, licensing, scope of work and then Costs. SFPMA and our Members are here for every community, on our Directory finding everything from Services to the businesses that keep your operations up and running to the Legal Experts safely protecting Condo and HOA’s from disputes and Litigation.

Search our members directory, Find a Company Ask for and  Request an RFP – Request for Proposal for your buildings Budget.

 

HERE IS A LIST OF THINGS NO VENDOR CONTRACT SHOULD CONTAIN:

1) An automatic renewal clause. While it’s ok for an agreement to continue on a month to month basis it’s wrong to saddle future board with an obligation to track and cancel an agreement on a certain date or between certain dates to keep it from automatically being extended for an additional term.

2) A right of first refusal. This allows an existing vendor to match the price and terms of any new vendor proposal and thereby force the association to keep them. Most often an association gets proposals from new contractors because they are unhappy with more than the price and terms and giving a vendor a right to stay because they agree to match price and terms, does not solve the problem and can only lead to litigation.

3) Contracts with unnecessarily long terms. While a vendor that has upfront cost for things like equipment like a laundry vendor bringing in new equipment who needs to recover the equipment cost agreement terms should be kept as short as possible. Five years might be ok for the laundry contract but would not be for a landscaping contract in this case a one year term would long enough.

4) Cancellation only for “cause” clause. Proving cause only makes the lawyers richer and can be hard to do. The best solution is to build in a “cause free” ability to cancel with a 30-day notice.

 


 

Royale Management Services, Inc

Phone: (954) 563-1269

Full-service, CAM (Community Association Management) licensed, residential property management company, specializing in management, consulting and accounting for Condominium Associations and Home Owners Associations.

According to firm president, Steven J Weil, PhD, EA, CAM,

“The expansion into Community Association and Home Owner’s Association management was a natural move after a number of our clients serving on condo boards asked for our help with their associations accounting, budgeting and management, due to increasing operating cost and sloppy accounting records maintained by their current bookkeepers and managers.”

Find us on Facebook: https://www.facebook.com/RMSCondo/

Learn more on our Website:  http://royalemanagement.com/

Find us on SFPMA Members Directory

 

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Sanctuary Gardens – We are open to the public!

Sanctuary Gardens – We are open to the public!

  • Posted: Nov 03, 2021
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Sanctuary Gardens

Sanctuary Gardens specializes in providing exceptional landscape services and quality Installations. We are meticulous in detail, so that any residential or business property would appear at it’s finest. We would take you from the designing of your property all the way to the Installation of the Landscape. If you are a do-it-yourself we can help as well, our nursery carries a variety of different plants and landscape material.

Find us on the Members Directory

Find us on Facebook

Looking for Bromeliads???
Stop in today for really neat exciting bromeliads.
Bromeliad plants provide an exotic touch to the home and landscape bringing a sense of the tropics and sun-kissed climates. Growing a bromeliad as a houseplant is easy and brings interesting texture and color to the interior garden. Learn how to care for a bromeliad plant and you will have a long lasting unique houseplant that is low maintenance.
   
 

We are open to the public!

Monday – Friday  8:00AM to 5:00PM
Saturday – 8:00AM to 3PM
Fab Nunez
V.P
954-394-4625
Sanctuary Gardens
Come visit our garden center, we offer a wide variety of palms, plants, trees, and accessories. We always do our best to accommodate our clients in every possible way. Whether you are looking for garden accessories or ideas you’ll be sure to find it here. We have a live showroom where you can see the type of waterfalls we do, interactive portfolio, and intensive detailed pictures of our landscape design. If we do not have what you are looking for, we will try all of our sources to find it for you. We also offer delivery to many parts of South Florida.
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Comprehensive Lake & Pond Assessments Understand Your Waterbody Inside and Out

Comprehensive Lake & Pond Assessments Understand Your Waterbody Inside and Out

  • Posted: Mar 04, 2021
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Understand Your Waterbody Inside and Out

by SOLitude Lake Management

 

Lake and pond management is a complex field that presents never-ending puzzles and surprising challenges. Like a fingerprint, no two bodies of water are exactly the same—and they are always in a state of continuous change based on how the water is used, the surroundings, and even the weather. When diagnosing and designing a solution for a problem like bad odors or nuisance algae growth, professionals take all of this information into account, but it doesn’t provide a complete picture of what’s going on below the surface.

A professional assessment is the first step to achieve a comprehensive view of your waterbody’s health. Think of this as a physical for your waterbody. An array of scientific tests are conducted to check its vitals and establish an initial baseline of health. Over time, the comprehensive scientific data can be used to:

  • Identify root causes of recurring issues
  • Predict and prevent the onset of future water quality problems
  • Make better informed proactive management decisions
  • Achieve more impactful and long-lasting results
  • Reduce your environmental footprint and cut management costs

 

SOLitude offers a variety of waterbody assessment options. Each package includes creation of a customized, comprehensive report for you and your stakeholders. Your freshwater management professional can help you determine which package is most appropriate based on the history of the waterbody, as well as your unique goals and budget:

Premium Waterbody Assessment

Gain invaluable insights into the health and longevity of your freshwater resource. Leverage new algae identification methods and advanced laboratory work to predict and circumvent water quality problems while cutting down on long-term costs.

Enhanced Waterbody Assessment

Dive into the unique characteristics of your lake or pond. This essential data can be used to identify underlying problems and tap in to the specific needs of your waterbody with custom solutions.

Water Wellness Check

Gain a baseline understanding of what’s happening below the surface of your waterbody. This key information will help put you on the right path towards the achievement of your lake or pond goals.

Waterbody Testing Add-ons

Additional water quality tests are available to further customize any of our three assessment packages. Ask your Aquatic Specialist is these tests should be considered for your waterbody.

Additional water quality tests include:
Apparent Color, Chloride, Chlorophyll-a, Conductivity, Particulate Organic Matter, Phosphate, Salinity, Sediment Organic Matter, Total Dissolved Solids, Total Hardness, Total Iron, Total Suspended Solids, True Color and Turbidity.

 

Click to learn more about SOLitude’s Commitment to Management of your Waterbodys, Lakes and Ponds.

One of the nation’s premiere lake maintenance companies, SOLitude Lake Management helps our customers identify their needs and formulate comprehensive plans to achieve practical solutions to their water quality problems. Water features are a particularly important part of any property, adding value and aesthetic beauty. We offer the most technologically advanced lake or pond management products and services available to help all of our customers prevent problems and maintain a natural, healthy, balanced and beautiful ecosystem. For those prospective clients whose lake or pond is already experiencing problems, our pond management experts will restore it to its original beauty and help achieve aquatic sustainability.

SOLitude’s annual management services include:

 

SOLitude Lake Management

SOLitude Lake Management
P: 888.480.5253 | F: 888.358.0088
Alyssa Serignese
3842 Ironbridge Blvd. Unit #2
Fort Myers, FL 33916

 

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Did You Miss Out? Watch Our Nanobubbles vs. Aeration Webinar Today! by SOLitude

Did You Miss Out? Watch Our Nanobubbles vs. Aeration Webinar Today! by SOLitude

Did You Miss Out? Watch Our Nanobubbles vs. Aeration Webinar Today!

 

 

You’ve probably heard about nanobubblessubmersed aeration and floating fountains, but do you know the difference? Our recent live webinar “Discover the Difference: Nanobubbles vs. Aeration” was a huge success, and we received a ton of positive feedback from attendees. As a thank you to all of our loyal clients and followers, we’re sharing an exclusive free recording of the webinar (no download needed)!

 

Watch our experts as they discuss the science behind nanobubble technology and lake & pond aeration. These technologies are proven to help improve water quality and dissolved oxygen levels. Learn how each solution can help improve the health and beauty of your aquatic ecosystem, and discover which are best-suited for your waterbody. Be sure to watch until the end to hear answers to the top frequently asked questions!

 

 

 

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Lake Management and Hurricane Season, by AllState Resource Management

Lake Management and Hurricane Season, by AllState Resource Management

  • Posted: Jul 16, 2020
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Lake Management and Hurricane Season

by AllState Resource Management

Many South Florida homeowners are not aware of the critical role their community lakes play in managing stormwater and mitigating local area flooding. With the start of this year’s hurricane season around the corner, now is the time to make sure that our lakes and waterways are ready to deal with whatever nature throws at us. The problem of flooding is a real issue here because our homes are built on relatively flat, low-lying ground. The thin layer of soil under our feet can become saturated quickly, and sits on a cap of coral rock that only allows for a slow flow of water down to the aquifers below. This, combined with the possibility of large amounts of precipitation in short periods of time creates conditions for major flooding in our urban areas.
When developers create residential communities and commercial areas, they need to take into account how much water needs to be stored or moved in order to prevent the project from flooding during major rain events. Through careful planning and design, they route stormwater away from our homes and into a system of lakes and canals. The size and number of lakes in our communities are a result of those calculations. Lakes are dug to create a storage area for water runoff from storms. The fill dug from the lakes is then used to raise the elevation of the homes around them.
Using a system of drains and pipes the water is directed from the developed areas down into the lakes. Some community lakes use weirs or culverts to connect them to the municipal canal system. This allows them to move excess water off the property once they reach a certain level. The system works well but requires regular maintenance in order to ensure that it works properly when needed. Scheduled inspections of storm drains and weirs is important to keep the water moving off our streets and properties efficiently.
These structures accumulate silt and debris, and will occasionally need to be cleaned out. The lakes themselves also need to be regularly inspected and maintained
Even though they are primarily man-made storm water basins, they do evolve and become living ecosystems like naturally occurring waterbodies. Aquatic vegetation begins to grow in all lakes eventually, and much like our lawns, require regular attention in order to avoid become overgrown. Exotic species such as hydrilla, hygrophila, and rotala grow quickly and can spread throughout acres of lake in a matter of months or less. Such infestations are not only unsightly, but all those weeds are filling up the lake and taking up space meant to hold stormwater runoff.
Floating weeds such as water lettuce and water hyacinth can rapidly cover a lake surface, clogging and even damaging weirs and other outflows. Excessive growth of vegetation near culverts and drain pipes can slow the flow of stormwater both into and out of the lake, causing backups of the system. The longer these plants are left to grow unmanaged, the harder the problem is to get under control and the longer it will take. Large scale infestations need to be treated in stages with regulated wait times between treatments. This is done in order to not deplete the dissolved oxygen in the whole lake. The other problem with established infestations is that the plants have had time to mature and grow extensive roots systems. These root systems allow the plants to re-grow quickly after initial treatments and quite frequently require multiple follow up treatments to bring under control. Even once treated, the herbicides take time to work and the plants take time to decompose and settle to the bottom. Unfortunately, tropical storm events do not wait until conditions are best suited to deal with the results.
The best way to make sure your community is protected is to be proactive and maintain your system regularly. Regular scheduled maintenance ensures that aquatic vegetation is kept at levels that don’t compromise your stormwater system and can potentially avoid costly repairs to its components.
Hurricane season corresponds with the time of year when these plants grow and spread the fastest due to the long, sunny days. We have learned that being prepared for hurricane season means taking precautions before the storm arrives. That wisdom should also definitely apply to
our first line of defense against flood damage in our communities.
Thank You to Colleen Sullivan for this Article.
Author: Stephen Montgomery / Senior Biologist
Allstate Resource Management   Members of SFPMA
– Over 25 years of experience in maintaining the health of lakes, ponds, wetlands, and stormwater systems. We have continued since our inception to be the leader in resource management. Our services include lake management, wetland management, stormwater inspections and maintenance, erosion control, fish stocking, native plantings, debris removal, water quality, aquatic pest control, and upland management.
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Attn: All Managers, Condo and HOA Boards. Sanctuary Gardens, A Full Garden Center for all of your Plant, Bushes and Tree Landscaping Needs

Attn: All Managers, Condo and HOA Boards. Sanctuary Gardens, A Full Garden Center for all of your Plant, Bushes and Tree Landscaping Needs

  • Posted: Jun 29, 2020
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Attn: All Managers, Condo and HOA Boards.
Sanctuary Gardens, A Full Garden Center for all of your Plant, Bushes and Tree Landscaping Needs

Fab Nunez V.P
954-394-4625
Sanctuary Gardens

New Members of SFPMA

Landscape with a Full Garden Center for all your design needs


Come visit our garden center, we offer a wide variety of palms, plants, trees, and accessories. We always do our best to accommodate our clients in every possible way. Whether you are looking for garden accessories or ideas you’ll be sure to find it here. We have a live showroom where you can see the type of waterfalls we do, interactive portfolio, and intensive detailed pictures of our landscape design. If we do not have what you are looking for, we will try all of our sources to find it for you. We also offer delivery to many parts of South Florida.
https://sfpma.com/listing/sanctuary-gardens/

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Is YOUR Pond A Breeding Ground For Pesky Midge Flies?

Is YOUR Pond A Breeding Ground For Pesky Midge Flies?

  • Posted: May 14, 2020
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Midge Fly Control
An Integrated Management Approach

 

Lakes, ponds and wetlands are valuable resources for boating and recreation, fishing, drinking water, stormwater collection, aesthetic beauty and wildlife habitat. But they also serve as common breeding grounds for pesky insects like aquatic midge flies, often referred to as “midge bugs” or “blind mosquitoes.” Midge flies belong to a very large and diverse family of aquatic insects. While often thought of as the “cousin” of mosquitoes, midges don’t bite, sting, suck blood or transmit disease. They can, however, become a terrible nuisance and trigger allergies or respiratory issues.

 

What is a midge? Where are they found?

Midges thrive near aquatic resources because their egg, larvae and pupae stages must occur in water. They have evolved to populate and prosper under difficult environmental conditions commonly occurring in many of our community lakes and ponds that have excessive nutrient loading, murky water, organic muck accumulation and low dissolved oxygen levels. These same water quality problems that favor midges also prevent midge predators such as fish and other aquatic insects from preying on them. This allows midges to form monocultures across a lake’s bottom and reproduce in extremely large numbers often exceeding 40,000 larvae per square meter. 1,000 larvae per square meter is considered the threshold for nuisance levels. Out-of-control midge larvae populations can become a terrible annoyance, inconvenience and even a health hazard to waterside residents when they metamorphose into adult flies.

 

 

Negative impact of midges:

  • Their swarms are attracted to lights around businesses, residential areas, and stormwater systems, which can detract from the enjoyment of outdoor activities.
  • Large populations of midges are known to blanket cars, building exteriors and other surfaces, which can stain or damage them over time.
  • Many communities experience a rapid increase in local spider populations reacting to the midge flies as a food source.
  • Residents find their eaves, porches and windows covered in spider webs full of decaying midges and smelling like dead fish.
  • Typically, midges are the biggest nuisance in the spring and fall when adults emerge from the water surface. However, in many states, particularly across the south and Florida, midge fly season is year-round.

 

An Integrated Midge Management Approach

 

Managing midge fly populations below nuisance levels requires an integrated approach to achieve successful long-term control—starting with bathymetric mapping of the habitat and a professional larvae assessment. Midge larvae surveys are crucial tools to determine which midge species are present and how to effectively manage them.

Blood midge larvae, for example, thrive in bottom sediments and must be targeted with an ingestible larvicide. On the other hand, phantom or ‘ghost’ midge larvae flow freely throughout the water column and are targeted with a growth-regulating hormone that prevents them from becoming healthy adults.

Once larvae surveys are completed, an integrated approach may continue with strategic larvicide treatments to disrupt midge lifecycles, as well as the following management approaches:
  • Balance water quality conditions to prevent algae growth
  • Enhance biological control via predatory fish stocking 
  • Increase circulation and dissolved oxygen levels through aeration 
  • Develop a healthy and diverse shoreline littoral habitat

 

Balance water quality:

  • Ensure stormwater management facilities are within compliance in order to properly divert watershed runoff containing phosphorus, nitrogen and other pollutants.
  • Use nutrient remediation products like Phoslock, Alum or Biochar to help create balanced water quality conditions that are less hospitable to the algae blooms on which midge larvae feed.
  • To eradicate stubborn algae blooms, work with your lake and pond management professional to arrange the application of EPA-registered algaecides.

 

Introduce aeration: 

  • Traditional aeration solutions and new technologies like nanobubbles can be used to naturally increase dissolved oxygen levels, thus accelerating the oxidation of undesirable nutrients – the primary food source that filter feeding midge larvae rely on.
  • Raising oxygen levels throughout the water column will allow predatory fish to attack the larvae population hiding in deeper bottom waters and sediments.
  • Increased oxygen levels can help reduce phosphorus, nitrogen and algae growth, improving the lake or pond’s overall water quality, clarity and beauty.

 

Manage fish populations:

  • Arrange a professional electrofishing assessment to survey your fish population and ensure the proper predatory fish species like Bream and Gambusia are present to feed on midge larvae.
  • Stock the correct quantity of fish for your lake’s or pond’s midge species and density, and restock yearly to maintain abundant fish populations.
  • Consider supporting fish populations with the introduction of automatic fish feeders and habitat structures.

 

Cultivate a healthy shoreline:

  • Introduce a variety of native flowering species to help limit the negative impacts of nutrient loading. Beneficial plants include arrowhead, pickerelweed, canna lily and blue flag iris.
  • Native vegetative plantings also provide cover and shelter for midge predators including gambusia, bream, amphibians and dragonfly nymphs and adults.
  • Is your shoreline too eroded to plant? Install a biodegradable shoreline erosion control system like coconut coir logs or ShoreSOX to restore banks and hillsides for more than 10 years.

 

 

Find Your Solution

With SOLitude Lake Management

Looking for sustainable long-term control of your algae or aquatic weed problems? Considering  fisheries management assistance? Need help with water quality testing? Trying to find the perfect pond aeration system for your aquatic ecosystem?

Whatever your lake and pond management needs may be, SOLitude Lake Management has the answer. Simply fill out the form ( Click Find Your Solution ) and let us know how we can help. We look forward to helping you find your lake or pond management solution.

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HOW TO REMOVE TROUBLESOME TREES

HOW TO REMOVE TROUBLESOME TREES

  • Posted: Feb 17, 2020
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HOW TO REMOVE TROUBLESOME TREES

by Jeffrey Rembaum, Esq. KBRLegal

 

A great many streets in Florida’s residential communities are lined with oak trees. While they can look so appealing as a canopy, many of these trees can raise sidewalks and driveways. Their massive roots can grow into plumbing lines, cause various trip hazards and kill the grass, too.

Until recently, it was very problematic to remove these trees for a variety reasons. Moreover, it was also expensive  to deal with all of the governmental red tape caused, in many instances, by over zealous city officials, such as the city forester, who requires strict compliance with the community’s original landscaping plans, etc.  Well, the Florida legislature listened to stories of local government unreasonableness and did something about it to the great satisfaction of association members everywhere.

But, there is still a problem because many local governments refuse to accept that   House Bill 1159 was passed into law in 2019. This new law prohibits a local government from requiring a notice, application, approval, permit, fee or mitigation for the pruning, trimming, or removal of a tree on residential property when an arborist or landscape architect documents that the tree presents a danger to persons or property. As an important FYI, mangroves are exempt and all existing requirements for mangrove trimming, etc., remain steadfastly in place.

Apparently, the problem of local government personnel ignoring this new law is so pervasive that on January 7, 2020, the Speaker of the Florida House of Representatives, Jose Oliva, sent a memo to all Local Government Officials alerting them that they need to follow this new law and that the House of Representatives will be “diligent in executing its oversight responsibilities in order to protect the rights of property owners and to prevent illegal governmental actions that interfere with these rights. WOW!!!

If your community has a problem with tree removal caused by local government officials perhaps showing them a copy of the memo might help. Also, be sure to alert your association’s attorney to the problem so that they can intercede on the association’s behalf.

 

This new law is codified in s. 163.045, Florida Statutes and provides as follows: 

s. 163.045 Tree pruning, trimming, or removal on residential property.—

(1) A local government may not require a notice, application, approval, permit, fee, or mitigation for the pruning, trimming, or removal of a tree on residential property if the property owner obtains documentation from an arborist certified by the International Society of Arboriculture or a Florida licensed landscape architect that the tree presents a danger to persons or property.

(2) A local government may not require a property owner to replant a tree that was pruned, trimmed, or removed in accordance with this section.

(3) This section does not apply to the exercise of specifically delegated authority for mangrove protection pursuant to ss. 403.9321403.9333.

 

View our Membership page on SFPMA and Legal Sponsors, with articles written each month in the Florida Rising Magazine – KBRLegal

 

 

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Florida friendly landscaping

Florida friendly landscaping

Florida friendly landscaping and your association

Column by Ryan Poliakoff, Esq. – management information for associations.

 

The Florida Legislature dramatically modified an older law that was designed to encourage Florida-friendly landscaping in communities governed by homeowner associations.  Under Florida Statute section 373.185, “Florida-friendly landscaping” is defined as “quality landscapes that conserve water, protect the environment, are adaptable to local conditions, and are drought tolerant.”  Such landscaping is also sometimes called “xeriscaping”—the use of gardening and landscaping to naturally reduce the reliance of irrigation water.  As you can imagine, xeriscaping is an extremely active discipline in drought-laden areas of the country, such as Arizona, and our own repetitive winter drought conditions have increased interest in xeriscaping in Florida.

The statute specifies that Florida-friendly landscaping abides by nine governing principles: planting the right plant in the right place, efficient watering, appropriate fertilization, mulching, attraction of wildlife, responsible management of yard pests, recycling yard waste, reduction of storm water runoff and waterfront protection.  The law directs water management districts to create their own plans for managing Florida-friendly landscaping in their communities and to provide incentive programs to encourage such plantings.

The law also states “a deed restriction or covenant may not prohibit or be enforced so as to prohibit any property owner from implementing Florida-friendly landscaping on his or her land.”  This law is then supplemented directly by the HOA Act (FS 720), which provides that homeowners’ association documents may not prohibit or be enforced so as to prohibit any property owner from implementing Florida-friendly landscaping as defined in s. 373.185, on his or her land.

Note, however, what these laws do not do.  They do not require that HOAs or their residents must only use Florida-friendly landscaping in their plantings.  Nor do they mandate that HOAs remove or force owners to remove their own traditional, non-native plants.  All the law does is encourage water management districts to create programs that endorse and incentivize appropriate natural plants and landscaping plans and prohibit HOAs from enforcing covenants that would keep residents from following Florida-friendly landscaping principles if they so choose.

The law also does not establish an agency or mechanism for enforcing the law.  If your HOA is attempting to prevent you from installing Florida-friendly landscaping, you will unfortunately need to sue the association to enforce your rights under the Act.

Rather than a mandate, the law encourages healthy landscaping practices such as using native, drought-resistant plants, reducing reliance on fertilizer, encouraging composting, providing natural places for wildlife and insects to live and breed, and limiting pesticides.  Would this law allow a homeowner to tear up their lawn and replace it with pebbles, or artificial turf, contrary to HOA covenants?  Probably not.  The Florida-Friendly Landscaping Program, developed by the University of Florida, has guidelines that specifically provide for covenants that prohibit artificial turf and for covenants that require natural plantings at turf-alternatives.  And “Florida-friendly” does not mean “ugly.”  Plants native to Florida can be quite beautiful–full of exotic blooms, easy to care for and very resistant to changes in water.

Visit the University of Florida’s IFAS website for tools and ideas on how to assist your HOA in enforcing landscaping rules and drafting new ones, and for ideas to help residents adopt a Florida friendly landscape that is both attractive and kind to Florida’s environment.

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