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The holidays provide the perfect opportunity to bring your neighbors together to celebrate the season. When you have community amenities such as a clubhouse, there’s no need for a neighbor to go through the hassle of hosting your HOA holiday party at his or her home.
Want to throw a holiday party that will bring residents of your community together for a fun-filled evening? Here are five holiday party ideas that are sure to please your residents:
While so cliché these days, hosting a tacky sweater party is a great way for residents to break the ice and start mingling with each other. The ugly holiday sweater that was once popular in the 80s is making a big come back, and residents can easily find this festive attire online or come up with their own creations. Encourage residents to channel their inner-tackiness by offering prizes for the ugliest sweaters. If hosting the party at your neighborhood clubhouse, you can spruce up your community amenities for the event with bright-colored lights, oversized holiday inflatables, and tinsel-filled trees.
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As associations plan their annual meetings, we thought we would share a few tips and reminders with everyone.
RePublished with permission from Our Members: http://royalemanagement.com/home/
The annual meeting is a member meeting, hence every member can participate. Participation is by properly made motions, seconds, taking part in discussion of motions and through voting.
The first order of business is to appoint the chairperson to run the meeting. The chairperson can be anyone that the members agree should chair the meeting. In many associations the board president chairs the meeting; however this requires approval of the members. Some associations ask their manager or attorney to chair the meeting which is acceptable as long as this is approved by the membership. In large associations having a professional chair the meeting can help to keep it on track and see that the required business gets done properly.
A motion can be made by any member of the association as to who shall chair the meeting. This motion must be seconded and then voted on by the members present. If the motion is approved by a majority of the member’s present, the chairperson is elected for the meeting.
The Second order of business is to determine whether a quorum of the members is present in person or by proxy. The quorum requirement is spelled out in the association documents or by state statute. Without a quorum no business can take place at the meeting. However, ballots must still be collected.
Tags: Board of Directors, Condo & HOA Elections, Condo & HOA LawRePublished with permission from Our Members: http://royalemanagement.com/home/
Whether you serve on the board of a condominium or HOA, it’s important to be politically smart. As a board member, owners may not only look to you for leadership, they may also look to you as someone to blame when things just don’t go their way. Being politically smart will help you avoid conflict and make your life easier.
There are a few simple rules to being politically smart that will make being on the board easier and less stressful.
Rule one: never make it personal. While it’s ok to disagree with a fellow board member or an owner, be sure you disagree with an act or decision and that you do not attack the person you disagree with or make any disparaging remarks about them.
Rule two: be prepared. When answering questions or participating in a meeting, have the facts about decisions that will come before the board and know what you are talking about before answering any questions from owners. If you don’t know something, don’t fake it, say so and then find out how and where you can get the information you need.
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by Steven J. Weil, Ph.D., EA, LCAM, Royale Management Services, Inc.
The Florida Fire Prevention Code (FFPC) prohibits cooking, using or storing gas or charcoal grills on balconies. This prohibition also includes fire pits and any other use of fire or flame devices.
The Code also prohibits the storage or use of liquid propane (L.P.) gas in quantities greater than one pound above the first floor in any apartment or condominium. Thus, L.P. gas grills cannot be stored on a balcony. It is important to note that neither can L.P. gas cylinders be stored inside the residential unit or anywhere above the first floor.
Electric grills had been permitted in years past, but the FFPC was amended, effective December 31, 2011, to prohibit their use as well. The current regulation provides that no hibachi, grill, or other similar devices used for cooking, heating, or any other purposes can be used or kindled on any balcony, under any overhanging portion, or within ten feet of any structure (other than one- and two- family dwellings). A subsequent amendment in 2014 also prohibited storage of these items.
The only exception to this rule is that listed equipment permanently installed in accordance with its listing, applicable codes, and manufacturer’s instructions may be permitted.
Smoking, while not prohibited by law, also can be regulated under individual association rules.
What enforcement action will be taken for violators?
The local enforcement procedures and penalties for failure to comply with the Florida Fire Prevention Code, or the Uniform Fire Safety Standards, are found in Broward County Local Amendments to the Florida Fire Prevention F-101.4.
The ordinance states that violators of the fire code may be prosecuted in the same manner as misdemeanors; and, upon conviction, they may be punished by a fine not to exceed $500.00 or by imprisonment in the County Jail not to exceed 60 days or both.
The ordinance also states that fire inspectors may issue civil citations to violators. A separate citation may be given for each violation, and each day that a violation continues is a separate offense. If the citation is not contested the penalty is $50.00, plus court costs of $8.00. If a violator chooses to contest the citation and is convicted, the judge may impose a penalty up to $500.00 plus court costs for each violation.
Safety Tips from the National Fire Protection Association
Don’t let fire make your summer memorable for the wrong reasons. The National Fire Protection Association offers these grilling safety tips:
It pays to be safe at all times. Protect yourself, your neighbors and your property.
Tags: Condo and HOA, grilling rules, Members Articles
Newly elected or appointed board members must sign a form, that provides that the board member has read the association’s governing documents, and that such board member will work to uphold such documents to the best of his or her ability.
Further, the board member must agree that he or she will faithfully discharge his or her fiduciary duty to the association’s members.
In lieu of signing this written certification, a newly elected or appointed director may instead provide a certificate demonstrating that they have satisfactorily completed an approved educational course.
Find Upcoming Board Member Courses on our Calendar on SFPMA.COM
A prospective board member can attend and complete such an educational course up to one year in advance of taking a seat on the board.
In the event that a board member fails to either complete an educational course or sign the required form within ninety days of their election or appointment to the board, such board member is suspended from service on the board until they complete the requirement.
SFPMA.COM has a full list of Courses that are offered by our members. View our Calendar of Events and keep informed. Take advantage of these required courses.
Thank You SFPMA
Tags: Board of Directors, Condo & HOA Elections, Education - Property Management, Events Meetings and CoursesNow is a great time to begin formulating a newsletter for your tenants that describes all of the things that you will be doing for them as well as what they can do to make their summers as cool and uneventful as possible. Communication is key to setting expectations about what your tenant is expected to do. Open communication with your community is Key for solving problems, Tenants and Owners are your eyes and ears. They live in the buildings they see things that may need to be repaired before you. With this with everyone working together you can get things done and stay on top of repairs in your buildings.
Tenants can help you help themselves by notifying you of any maintenance issues that may best be taken care of now rather than later. Things such as leaky faucets, stuck windows, and appliances that seem to be working a little less effectively than before are key items to look for.
So how do you get fresh? We’re glad you asked!
We’ve created a handy checklist of home maintenance tasks. And if you’re struggling to muster up the energy to tackle these chores, we’ve provided tips for how to do them faster and easier—or with the help of a pro.
Tags: Board of Directors, Building MaintenanceWhen talking about people we often say it’s what is on the inside that counts, well the same can be said for condominiums. What you can’t see is often more important than what you can.
Many associations came about when developers converted apartment buildings into condos. Others in south Florida are just getting old and while it might not always be obvious on the outside a look inside the walls, under the slab or in the elevator equipment room will give you a better picture of the problems that lurk beneath the surface. All of these things have useful life’s and tend to wear out over time.
Tags: Building Maintenance, Management NewsIf you are a cash basis taxpayer, you report rental income on your return for the year you receive it, regardless of when it was earned. As a cash basis taxpayer you generally deduct your rental expenses in the year you pay them. If you use an accrual method, you generally report income when you earn it, rather than when you receive it and you deduct your expenses when you incur them, rather than when you pay them. Most individuals use the cash method of accounting.
Tags: Condo & HOA Accounting, Management News