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Find Blog Articles for Florida’s Condo, HOA and the Management Industry. 

Join SFPMA Members and others on Wednesday, February 22, for the Palm Beach Condo & HOA Expo.

Join SFPMA Members and others on Wednesday, February 22, for the Palm Beach Condo & HOA Expo.

Join us on Wednesday, February 22, for the Palm Beach Condo & HOA Expo.

This one-day event is an opportunity to network with industry experts, browse the latest products and services, and learn how to better manage and maintain your Condo or HOA. Learn more at www.pbcondohoaexpo.com.

Board Members, Managers Sign up for the Seminars and educate yourself then bring back what you learned to the Building Owners.

 

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Friday 2pm Est | They Did What? How SB-2A Affects Your Association by KBRLegal

Friday 2pm Est | They Did What? How SB-2A Affects Your Association by KBRLegal

Friday 2pm Est | They Did What? How SB-2A Affects Your Association

Presented by Shawn G. Brown, Esq., BCS (Kaye Bender Rembaum)

Feb 10, 2023 02:00 PM

Register NOW

The Florida Legislature convened for a Special Session specifically to address property insurance and other topics starting December 12, 2022. Among the legislation, the Legislature passed Senate Bill 2A, which makes sweeping changes to the property insurance claims process, reinsurance, regulation of insurance companies and more. This webinar will summarize SB-2A.

Speaker: Shawn G. Brown, Esq., BCS (Kaye Bender Rembaum)

This webinar is informational only, is not to be considered legal advice, and contains no CE credit (or certificates).

 

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CAN YOU REPEAT THAT?     Is Your Condominium in Compliance?

CAN YOU REPEAT THAT? Is Your Condominium in Compliance?

  • Posted: Feb 08, 2023
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CAN YOU REPEAT THAT?

Is Your Condominium in Compliance?

Additional Clarity Provided

If your condominium is greater than 75 feet tall, then you need to read this article (most especially due to a small but meaningful typo in the prior version which is now revised with the red text below).

It is essential for condominium associations to ensure that their buildings are in compliance with the requirements of the Florida Fire Prevention Code (the “Fire Code”). For the safety of all residents, associations must ensure they stay up to date with the latest and greatest in fire safety provisions. One of these essential safety features is a requirement that systems be built into new and existing buildings to ensure that first responders’ radios will work throughout buildings in an emergency situation. Pursuant to Section 11.10.1 of the Fire Code, “in all new and existing buildings, minimum radio signal strength for fire department communications shall be maintained at a level determined by the AJH [the authority having jurisdiction]. Additionally, Section 11.10.2. provides that where required by the authority having jurisdiction, two-way radio communication enhancement systems must comply with the requirements of the Fire Code.

When originally adopted, the requirements of Sections 11.10.1 and 11.10.2 of the Fire Code applied only to new buildings, so the requirement was not a burden on existing buildings. However, in 2013, the Fire Code was updated as set out above to provide that all new and existing buildings must maintain adequate fire department radio signal strength inside the building. This new requirement applied to all buildings and did not provide a grace period. This posed a significant problem for many high-rise condominiums, as the installation of the necessary equipment involves opening walls and ceilings and can be quite costly to the association. The cost of such installation was a substantial burden to condominiums, not expecting to be required to install same, and therefore never budgeted for the installation.

Recognizing the problem, in 2016 the Florida Legislature adopted section 633.202(18), Florida Statutes, which provided a grace period for high-rise buildings. Existing high-rise buildings were not required to comply with minimum radio strength for fire department communications until January 1, 2022. You may be thinking, “that date is passed”, but do not panic. If your condominium has not yet complied with the requirements, have no fear. The 2021 Florida Legislature amended section 633.202(18), Florida Statutes, to provide another extension for compliance.

In accordance with the newly amended statute, existing high-rise buildings now have until January 1, 2025 to come into compliance with the requirements. However, the association must apply for an appropriate permit for the required installation by January 1, 2024. More specifically, section 633.202(18), Florida Statutes, is amended to provide, in pertinent part, that:

(18) The authority having jurisdiction shall determine the minimum radio signal strength for fire department communications in all new high-rise and existing high-rise buildings. Existing buildings are not required to comply with minimum radio strength for fire department communications and two-way radio system enhancement communications as required by the Florida Fire Prevention Code until January 1, 2025. However, by January 1, 2024, an existing building that is not in compliance with the requirements for minimum radio strength for fire department communications must apply for an appropriate permit for the required installation with the local government agency having jurisdiction and must demonstrate that the building will become compliance by January 1, 2025. Existing apartment buildings are not required to comply until January 1, 2025…

Therefore, all existing high-rise buildings must come into compliance by January 1, 2025. It is important to note that this time extension applies only to high-rise buildings. By way of over simplification, it does not apply to buildings less than 75 feet tall (the measurement can be tricky, so if your building is close to 75 feet check with your association attorney regarding this measurement). In 2018, the Florida Department of Financial Services, Division of State Fire Marshal issued a Declaratory Statement finding that section 633.202(18), Florida Statutes does not apply to the enforcement of Section 11.10 of the Fire Code to buildings under 75 feet in height. Therefore, if your building is greater than 75 feet in height, it is required to comply with the radio signal strength required by the authority having jurisdiction at this time.

In light of the foregoing, it is essential that your association take action to determine whether sufficient fire department radio signal exists in your building. We recommend the association reach out to the local fire code official to determine the exact requirements for your jurisdiction. If sufficient signal does not exist in your building, it is essential to prepare a plan (including design, permits, financing, etc.) to ensure that your building will comply by the deadline of January 1, 2025.

What Are the Duties of Condominium Boards?

What Are the Duties of Condominium Boards?

What Are the Duties of Condominium Boards?

Condominium boards have complete management responsibility for their community. Even if they outsource some duties to a professional management company, boards still retain these responsibilities. Since individual homeowners, who may not be well-versed in real estate management and legal issues, serve on these boards, all members should understand their duties and responsibilities. Condominium boards should also retain experienced legal counsel and/or accountants to be information resources and advisers.

Condominium Association Bylaws

Board members must become intimately familiar with their condominium association bylaws. Management of all condominiums is governed by the association bylaws. Board members must understand all items addressed in the bylaws, often called the “condo docs.” Further, boards must learn all state statutes that relate to bylaw subjects and strictly follow the letter of state laws to avoid legal problems.

Common Areas and Building Exteriors

The condominium association board must maintain–and keep in good repair–all common areas and building exteriors. Common areas are those used by all unit owners who have deeded title to small percentages of these areas. These areas include building lobbies, open land or parks, tennis courts, pools and other amenities available to all residents. Whether a high-rise style, townhouses or cluster housing, building exteriors require maintenance and repair, particularly the siding and roofs.

Condominium Association Budget

Creating and managing the association budget is a critical duty for condominium boards. The most common reason for condominium problems is mismanagement or misuse of the budget. Association boards without an experienced accountant as a member should consider getting advice from an outside CPA to ensure that their budget is reasonable and complete. Condominium budgets should be built like those of nonprofit corporations. By estimating expenses, including insurance, landscaping, trash removal and similar operating costs for the coming year, the association board determines the amount of monthly individual homeowner assessments, commonly called “condo fees.”

Maintenance and Repair Reserves

Along with operating expenses, the association must carefully consider the funds needed as “reserves” for maintenance and repair. As part of the budgetary process, establishing realistic reserves is often overlooked by association boards, sometimes with dire consequences. For example, picture a 48-unit high-rise condominium, with each unit having a suspended wooden deck for relaxing and entertaining. Decks need periodic staining and water protection applications. Further, on older condominium projects, deck replacement would be needed at some point. Neglecting to build reserves into the annual budget for deck maintenance and replacement could result in “special homeowner assessments” of thousands of dollars. Condominium boards must diligently add these to annual budgets to build up cash to make these repairs.

Collecting Assessments

Monthly homeowner assessments–condo fees–must be collected by condominium boards. While most condominium bylaws permit boards to place liens on individual units for unpaid condo fees, liens do not equal money. Unit owners may not refinance or sell their homes for many years, leaving the condominium association short of funds to meet budget and reserve demands. Boards have a duty to establish an effective collection policy, much like a bank, to ensure consistent monthly cash flow into the association account to meet operating expenses.

Fiduciary Duty

Condominium associations must fulfill their fiduciary responsibility to manage the project in a businesslike and conservative manner. Depending on the size of the condominium project, association boards may manage many dollars and complex business issues. Fiduciary duty is typically measured by evaluating the actions of individuals or groups that “reasonably prudent” persons would take. For example, neglecting to collect condo fees, putting sufficient reserves in the budget or not completing necessary repairs is a breach of fiduciary responsibility. Condominium boards usually have individual and collective fiduciary responsibility and could be subject to serious lawsuits from unit owners for failing to act prudently.

 

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Florida Condo & HOA Expos – COME MEET HUNDRED’S of CONDOMINIUM AND HOA VENDORS AND TAKE CONDO AND HOA EDUCATIONAL CLASSES AND SEMINARS ALL DAY LONG

Florida Condo & HOA Expos – COME MEET HUNDRED’S of CONDOMINIUM AND HOA VENDORS AND TAKE CONDO AND HOA EDUCATIONAL CLASSES AND SEMINARS ALL DAY LONG

Condo HOA Expos Florida Dates – You Will Safely Find – Top Companies working together in our Industry!
Sign up for the Safe Networking and Educational Events!

COME MEET HUNDRED’S of CONDOMINIUM AND HOA VENDORS AND TAKE CONDO AND HOA EDUCATIONAL CLASSES AND SEMINARS ALL DAY LONG

 


BROWARD COUNTY CONDO & HOA EXPO

 

AT THE SIGNATURE GRAND IN BROWARD
6900 W State RD 84
Davie, FL 33317

Tuesday, February 7, 2023

Seminars: 8:30 am – 5:00 pm
Exhibits: 10:30 am – 3:00 pm

REGISTER HERE

 


PALM BEACH CONDO & HOA EXPO

Palm Beach County Convention Center
650 Okeechobee Boulevard
West Palm Beach, FL 33401

Tuesday, February 22, 2023

9am – 4:45pm

REGISTER HERE

 


TAMPA BAY CONDO HOA EXPO

 

AT THE TAMPA CONVENTION CENTER
333 S. Franklin Street
Tampa, FL 33602

FEBRUARY 28TH, 2023

Seminars: 8:30 am – 5 pm
Exhibits: 10:30 am – 3:00 pm 


Find and share this with others,

Condo HOA Expos Florida Dates – You Will Safely Find – Top Companies working together in our Industry! Sign up for the Safe Networking and Educational Events!

Reliable Technology for Peace of Mind

Reliable Technology for Peace of Mind

  • Posted: Dec 28, 2022
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Reliable Technology for Peace of Mind

Every facility, be it a private home, apartment complex, condo building, or hotel is threatened by water leaks issues. The cost of this damage to the population runs in the hundreds of millions of dollars and represent about 48% of insurance claims*. Burst hoses connecting refrigerators, washing machines or dishwashers; overflowing sinks and toilet bowls; leaky pipes and damaged water heaters or AC units are all sources of this destruction. And it seems that every leak in a high-rise building always occurs on the top floor when no one is at home, multiplying the catastrophic consequences.

Fortunately, there is now a reliable, cost-effective solution to prevent and detect water-related damage, with the associated insurance claims, repairs, and personal losses. The answer is AKWA Technologies, an innovative, customizable solution designed for residential and commercial buildings. The AKWA Technologies system,100% manufactured in Quebec, Canada, has a advanced design, and is fully autonomous, as an alarm system. It consists of a Master Valve installed on the property’s incoming water line with a Water Alarm Controller that supervises the entire system. Discreet Wireless leak sensors are placed at all water sources, including sinks, toilets, and other water appliances, such as washing machines, dishwashers, etc. An optional Flow sensor can be added for invisible leaks inside the walls and water usage management.

When water is detected in any of these locations, a signal is immediately sent to the Master Valve and the incoming water is shut off. This will minimize the flooding and prevent critical damage. An alarm will sound and notifications are sent to designated parties reporting the occurrence. The benefits of this customizable system are many. They include cost-effective installation with minimum disruption, elimination of expensive repairs and remediation caused by flooding, potential saving on insurance costs, and of course, your peace of mind.

Whether you are sleeping, at work, or on vacation halfway around the world, your domicile is safe with a solution that does not need Wi-Fi to be functional and requires very low maintenance. Water to your home can be shut off manually, from a distance or automatically when leaving your property for a long period of time. Whether you are a property manager or an individual user, you can manage your properties remotely from anywhere on the planet and keep your peace of mind!

 

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3-D Paving & Sealcoating is the first choice for South Florida Property Managers, Community Managers and Commercial Property Management Firms.

3-D Paving & Sealcoating is the first choice for South Florida Property Managers, Community Managers and Commercial Property Management Firms.

  • Posted: Dec 27, 2022
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3-D Paving and Sealcoating

3-D Paving & Sealcoating is the first choice for South Florida Property Managers, Community Managers and Commercial Property Management Firms. We are a one-stop for total pavement care.
No matter what your pavement problems may be, 3-D Paving has the solutions.
Call us toll free –> 1-855-735-ROAD (7623)
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It’s too easy to steal from vulnerable Florida homeowners. Lawmakers can fix HOA laws  Read more at: https://www.miamiherald.com/opinion/op-ed/article269211377.html#storylink=cpy

It’s too easy to steal from vulnerable Florida homeowners. Lawmakers can fix HOA laws Read more at: https://www.miamiherald.com/opinion/op-ed/article269211377.html#storylink=cpy

The recent arrests of Hammocks Community Association members have cast a long-overdue light on the plight of helpless homeowners when the directors of a homeowners association (HOA) go deliberately wrong.

The Florida Legislature specifically designed the state’s HOA law to limit government’s ability to regulate HOAs, explaining, “It is not in the best interest of homeowners’ associations or the individual association members thereof to create or impose a bureau or other agency of state government to regulate the affairs of homeowners’ associations.”

While this may be a virtuous conceptual approach, it has created the unintended consequence of leaving homeowners with little, if any, protection or opportunity of redress when HOA board members raid association bank accounts. In this criminal case, we believe the evidence can prove the theft of well over $1 million of homeowners’ monies. But we think the actual loss is much higher.

Sadly, we have seen instances of greedy or unscrupulous board members take advantage of this lack of oversight before. They often hide their misconduct by making it extraordinarily difficult and expensive for homeowners to effectively access and examine any records. Ironically, homeowners typically are stuck paying exorbitant legal fees for accessing information to which they should be entitled. Current law renders the only Florida agency with the slightest regulatory authority, the Department of Business and Professional Regulation (DBPR), impotent to provide the oversight that HOA residents deserve. The law also makes it unnecessarily burdensome for law-enforcement officers to obtain evidence of wrongdoing.

In 2016, I brought similar problems regarding condominium oversight and financial records accessibility to the attention of our grand jury. Their detailed report included a number of recommendations to alleviate the problem. While condominiums are not HOAs, the problems of records accessibility and financial mismanagement are surprisingly similar.

Homeowners in HOAs should be protected. Based on experiences learned during our criminal investigation, the Florida Legislature can take several steps that would go far to help vulnerable homeowners throughout Miami-Dade County, and all of Florida, without creating the government overreach the lawmakers rightfully wished to avoid:

▪ Amend the HOA law to include the same minimal protections given to condominium owners.

▪ Amend the HOA and condominium laws to provide criminal penalties for the destruction of association records or the failure to provide records upon lawful request.

▪ Amend both statutes to include criminal penalties for election fraud.

▪ Amend the law to allow DBPR to oversee HOAs and condominiums more effectively. At a minimum, the Legislature should authorize DBPR to inspect records and to personally fine board members for failing to comply with the law or provide reports to members in a timely manner.

▪ Expand the Florida condominium ombudsman’s ability to oversee condominiums and allow the ombudsman to review HOA complaints.

I was gratified to see the Miami Herald’s Editorial Board recognize some of the challenges we face during our ongoing criminal prosecution and continued investigation into the Hammocks Community Association and the clear need for focused change in the oversight of Florida’s thousands of HOAs.

As always, I would welcome the opportunity to work closely with any of our legislators who want to address the homeowners victimized by one of Florida’s largest HOAs. This issue is far too important to ignore.

 

Florida condo owners brace for rising insurance rates State lawmakers set to meet Dec. 12 for special session regarding issue

Florida condo owners brace for rising insurance rates State lawmakers set to meet Dec. 12 for special session regarding issue

Florida condo owners brace for rising insurance rates

State lawmakers set to meet Dec. 12 for special session regarding issue

SINGER ISLAND, Fla. — Many South Florida condo owners are getting a holiday surprise they weren’t expecting — paying more for insurance. It’s all part of the state’s insurance crisis that has hit homeowners all year.

“The insurance this year is hitting us hard,” Johannes Neckermann, who sits on a condo board on Singer Island, said.

The rate hikes are not only hitting condo owners but also condo associations, which then pass on the costs to the condo owners.

“We raised this year the rate on unit owners just to afford the insurance,” Neckermann said.

He said in some cases the costs were up 40% over last year.

Florida property owners are already paying the most in the country for insurance, and it’s only getting worse.

Many condo owners are just discovering this, especially the part-time residents who are now arriving for the winter months.

“There’s a little bit of a sticker shock for people who don’t follow Florida year-round,” Robert Norberg of Arden Insurance in Lantana said.

Experts said there are several reasons for the increase in rates, all of which are making it very tough for insurance companies to stay afloat.

“It’s been several years of claim problems, and things like, that impact associations, as well as individual unit owners, plus now the Surfside [condo collapse in 2021], plus the issues with recent hurricanes,” Norberg said. “They’re all taking losses, and it hits not only the unit owner but the association in a big way.”

Condo owners are getting hit twice on those fees and then with their own insurance going up.

As with homeowners, it’s likely to drive condo dwellers to the state-run Citizens Property Insurance, which is already ballooning with more than a million policies.

Florida lawmakers are supposed to meet Dec. 12 for a special session on fixing the insurance issues, but there are no promises anything can be fixed quickly.

“They can’t force insurance companies to charge,” Norberg said. “The only thing they can do is help regulate the rates of admitted carriers.”

 

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WHEN THE GOING GETS TOUGH  By Eric Glazer, Esq.

WHEN THE GOING GETS TOUGH By Eric Glazer, Esq.

WHEN THE GOING GETS TOUGH

By Eric Glazer, Esq.

It has always been difficult to get volunteers to be on the Board of Directors.  Even when times are good and the building has made repairs and has some money in the bank, you can never count on owners to volunteer their time for a position where on their best day they will be second guessed and criticized.  It’s always touch and go as to whether an election will even be required in most condominiums because there won’t be enough volunteers.  Maybe it’s because the job doesn’t pay too much.

Well, if you thought it was hard to get volunteers for the Board before, you ain’t seen nothing yet.  Members of Boards starting in 2025, and perhaps some Boards getting a jump on the new laws know that they certainly won’t be winning any popularity contests by serving on the board, especially when they prepare the association’s annual budget.  These new Board members will be the ones who have to tell the members of the community that their monthly assessments are about to skyrocket due to:

  1. Mandatory Phase One Inspections;
  2. Probable Phase Two Inspections;
  3. Massive required repairs in order to pass the 25,  30, 40 or 50 year inspections;
  4. The full funding of a reserve account based upon a structural integrity reserve study;
  5. The fact that reserves can no longer be waived.
  6. Massive Increases in the association’s insurance.

These board members will need to sit behind barbed wire and Police “Do Not Cross” tape during the budget meeting.  They will probably want to be escorted to their units after the meeting by security.  Bottom line is they are going to be facing hostile crowds.

Let’s say they make it back to their unit and still wish to remain on the Board.  Now the fun begins.  These board members will have to hire the architects, hire the engineers, hire the contractors, make sure the repairs get made and pay all of the association’s massive bills. They may also have to negotiate a loan from a local bank so that everyone doesn’t have to come out of pocket for all the repairs.  Of course they will also still have the usual responsibilities of Board members such as attending meetings.

So who in the world is going to want to serve on the Board in 2025 when all of these new laws go into effect?  Why would anyone stick their neck out so far?  Well, if you were always a board member, you may not be scared of the responsibilities to come.  On the other hand, if you were shy of becoming a board member before, I don’t doubt that you’re going to remain the same and stay away.  It’s going to get tough ladies and gentlemen.  But will the tough get going and make the association’s Board the best it can be?

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