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The Keys to Success In Selecting a Security Provider

The Keys to Success In Selecting a Security Provider

The Keys to Success In Selecting a Security Provider

Article was Featured in the FLORIDA RISING MAGAZINE

Trident Ground Protection 

Great Security Articles

Accountability, Transparency and Responsiveness.

The number one complaint we here from potential new clients is“I can’t get anyone from my current
security company to address problems and issues with their guards.”
We’ve heard this about major national providers as well as many of the smaller companies that do
business in the south Florida market. See the “big guys” have large corporate structures with multiple
layers of management at the local, regional and national levels. As a client it can be difficult to know who
to contact within the organization that has the level of authority to deal with your issue.
Smaller providers may not have the resources or the experience to provide adequate supervision and
oversight of their personnel to detect and prevent sub-standard performance of their officers before it
becomes a problem for you. Additionally it may difficult to contact a manager or even the owner after
regular business hours.
Ask the company you’re evaluating if they are willing to remove an officer from your property if you’re
unsatisfied with the officer’s performance. Gauge their response to see if they will accept responsibility
for the officer’s actions and have a corporate culture that deals with unsatisfactory performance
appropriately or do they just move the poor performing employee to another site.
Ask for and check with references from other clients of the provider. See if there is a sincere attitude
toward fostering a business relationship built on mutual trust from their other clients.
Additionally try and determine if the company has a history of dealing with customer concerns in a prompt
and appropriate fashion.
Who you gonna call when you find a guard
sleeping or on their cell phone at 3:00am?
When evaluating security proposals do not to focus solely on the price. Focus on what that particular company provides aside from just a body.
Concentrate more on the 3 keys to successfully selecting a provider. Does the company bring accountability, transparency and responsiveness to the table?
Accountability – the obligation or willingness to accept
responsibility or to account for the actions of their employees.
Transparency – the key to fostering a culture of trust between
client and the customer.
Responsiveness– quick to respond or react appropriately to
problems or concerns of the client.
or Call us: Phone: 954-306-3956
Ask if the company has a practice of conducting regular unannounced and random site inspections of their
staff. Do they have a policy of performing random drug tests of their officers?
Does the company you’re considering provide you with the ability to contact a member of management,
someone with the authority to immediately deal with an issue or problem no matter what time of day or
night it is?
What are their prerequisites for hiring employees? Do they require a minimum amount of prior
experience and do they conduct and pre-hire assessments of the applicants to evaluate their individual
levels of conscientiousness, reliability and critical thinking skills or do they just hire a warm body?
At Trident Ground Protection we pride ourselves on providing our clients with accountability,
transparency and responsiveness. No matter what time of the day or night you can speak directly with a
member of our senior management team if you have an issue, problem or concern with one of our officers.
By contacting our global security operations center in Fort Lauderdale your problem is immediately
relayed to the appropriate member of our team who will react and respond immediately and
appropriately for you, the client in addressing issue.
Each person who applies to join our team is required to complete several personality trait assessments. If
an applicant fails to complete the assessments or score below our threshold, they are removed from
consideration.
Every employee is provided a copy of our 40 page employee handbook which outlines our policies for
conduct, appearance and attention to duty. They are also provided a copy of our employee safety manual
so that you can be assured our officers are complying with all safety rules and conducting themselves in
a safe and focused fashion.
Trident Ground Protection was founded with the intention of providing our clients with more than just a
guard. It is why we have embraced the philosophy of providing our clients with security services and
support.
We live in a society where nearly everyone has a cell phone these days.
Many companies, including Trident Ground Protection use cellular devices to
perform guard tours, report writing and time keeping functions.
However, do they have a policy that prohibits personal use of cell phones
while on-duty? Do they actively enforce that policy?
What other internal policies do they have to discourage poor performance or distractions while on duty.
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August Edition Florida Rising Magazine

August Edition Florida Rising Magazine

August Edition Florida Rising Magazine

https://joom.ag/nlde

Florida’s Property Management Magazine, keeping you up to date with information in the Condo, HOA and Property Management Industry.

Our publication has articles written by professionals that work every day managing properties. The information they supply aids Boards Members in Condos and HOA’s all over the State. Through our publication they are given the information so they can learn, then make an informed decision. As you read the magazine, you will find members of the State of Florida Property Management Association – This select group have chosen to do business with the Property Management Industry, including the many Community Association’s, Condo Boards and the Management Companies that make up our industry. ADVERTISE IN THE NEXT EDITION.

 

 

 

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Before You Dig Call Ronnie-G The Pipe Guy at PRS-Pipe Restoration Solutions Phone Number 561-602-8660

Before You Dig Call Ronnie-G The Pipe Guy at PRS-Pipe Restoration Solutions Phone Number 561-602-8660

Before You Dig Call Ronnie-G The Pipe Guy at PRS-Pipe Restoration Solutions

Phone Number 561-602-8660

Our business philosophy is simple: We want to First, listen to your need. Second, identify the best solution and Third, deliver the highest quality end-result, all while giving you a great customer experience. PRS is a State of Florida Certified Plumbing Contractor that specializes in full pipe restoration. Whether it be sanitary sewer or storm, potable water, fire suppression or HVAC chiller lines, our goal is to provide solutions to the failing piping infrastructure utilizing the latest plumbing and trenchless technology available. We also carry a State of Florida Class “A” General Contractor’s license which sets us apart.

Members of SFPMA  Take a look at our Membership Listing  

 

Pipe Restoration Solutions

561-602-8660

Pipe Inspection, Pipe Cleaning, Pipe Lining and Pipe Replacement Company

 

When PRS looks at a project we want to ensure we are putting the “right” solution to the problem at hand.  Every project has its unique needs based on overall job scope, site conditions, project timeframes and difficulty level. At Pipe Restoration Solutions, we have found that when high-quality material and creativity comes together something special happens… Projects are completed with excellence and above expectation; Long term relationships are built; Problems are permanently solved.
Our business philosophy is simple: We want to First, listen to your need. Second, identify the best solution and Third, deliver the highest quality end-result, all while giving you a great customer experience.
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BECOMING A PAPERLESS ASSOCIATION

BECOMING A PAPERLESS ASSOCIATION

BECOMING A PAPERLESS ASSOCIATION

by Enrolled Agent Steven J. Weil, Ph.D., EA, LCAM,
Royale Management Services, Inc.
Is it time your association did away with paper records? Paper records take up lots of space, are difficult to share and expensive to store, not to mention the fact that they often attract bugs and other vermin.
Digital records, on the other hand, allow nearly unlimited storage using little or no physical space. Combine this with easy back-up, ease of access and decreased probability of loss of records or mis”ling, and digital records can be very appealing. They are also easier to search, harder to change and can be easily protected from loss due to “re, $ood or other disasters via “cloud” back up. Computer data storage in the “cloud” is inexpensive or sometimes free, and it is encrypted for security. Files can be organized into folders and quickly and easily accessed. Best of all, digital records can be shared and still remain intact so that records are never missing.
The State of Florida is on board. Condominiums with 150 or more units are now required by law to maintain a website and to post a myriad of association documents on it that are accessible only by unit owners.
There are legal considerations in any transition to paperless. It’s a good idea to be sure that the Statutes and the association’s governing documents do not mandate the use of paper documents delivered by mail. Association documents are generally silent on the topic of digitized
records. In fact, they typically don’t even cover paper records since many were written when no other form of record keeping existed. In the absence of any reference to how records are to be maintained other than that they must be maintained, electronic records meet all the requirements.
Florida community associations are permitted to send membership meeting notices and certain board meeting notices to the owners electronically only if the association obtains the written consent of the subject owner.
Further, association business conducted by Board members via email must be retained since they may need to be accessed in the event of a lawsuit.
Association business should be conducted on a dedicated email account, and document storage should be handled with care.
Here at Royale Management, we have been digitizing our associations’ records for many years; and while we still have a few clients that have insisted on keeping paper records, we are in the process of converting those associations to digital records as well.

 

Royale Management Services, a registered and licensed community association management corporation in Florida, works with association Boards of Directors throughout South Florida to oversee the daily activities required for proper management, helping to educate them on their responsibilities, duties, and obligations. Royale’s team members are highly trained in all aspects of community association management and customer service to ensure that proper procedures are followed that keep the association in compliance with all of the rules governing elections, budgeting, accounting, operation, collection and assessment. The #rm and its president are members of the Community Association Institute (CAI),State of Florida Property Management Association (SFPMA) and the Fort Lauderdale Chamber of Commerce.
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Ways to Help Your Property Manager

Ways to Help Your Property Manager

Ways You Can Help Your Property Manager

Property management companies can lend a helping hand for busy owners looking to make a profit out of their investment. Whether it’s collecting the rent or performing regular maintenance, property managers are always busy. Sometimes too busy to do everything on time. Luckily, with a little help from homeowners, property managers can do their job more efficiently, keeping your property in tip-top shape while allowing you to enjoy the extra time and money with those you love.

 

MAKE SURE YOUR PROPERTY IS READY TO RENT BEFORE YOU HAND IT OVER

Appearances are everything in the rental market. Handing over a clean, empty property that is ready to be leased will attract prospective tenants and show your property management company how you expect your house to be kept. On the other hand, if your house is a mess, you’re sending a message to prospective tenants and your management company that the maintenance of your investment isn’t a priority

 

 

DOUBLE-CHECK THAT EVERYTHING WORKS

Nothing wipes out the joy of moving into a new house only to find out that essential fixtures and appliances aren’t working. However, you can prevent problems from developing by making sure that everything is working before you hand your property over.

Light fixtures should be in good conditions and with working light bulbs. Bathroom and kitchen faucets should work and have no leaks. Fire alarms should have new batteries. Anything that doesn’t work or isn’t needed should be removed from the property, so as to avoid frustrating the tenants or overburdening the management company’s repair staff.

 

TAKE ALL OF YOUR PERSONAL ITEMS WITH YOU

Whether it’s by accident or on purpose, many property owners end up leaving personal objects in the property. This happens especially in places like the garage or the attic. This is can lead to trouble down the road.
Leaving personal items in a property encumbers everybody. When your new tenant moves into the home, they shouldn’t have to deal with items that don’t belong to them. You also risk having your personal items stolen or damaged. This also affects the property management company that is caught in the middle. Save yourself the hassle and make sure you remove all of your personal items before turning over your property.

 

GIVE YOUR WALLS A THOROUGH CLEANING

Tenants expect to be able to move in immediately, not having to scrub the floor and walls for hours. Your property may be old and have a few issues with its fixtures, but keeping it sparkling clean will make it more attractive for your future tenants. So make sure that there’s no dust or stains on the floor. If you have carpets get them cleaned by a professional.

 

GIVE YOUR WALLS A MAKEOVER

Your walls don’t have to be freshly painted, although it does help. But the better they look, the easier it’s going to be renting the house out. So make sure that you fill any hole, scrub the walls, or change the wallpaper if needed. Tenants can be picky when it comes to walls, especially if they are dirty or are painted with strange colors.

 

 

LEAVE ALL THE UTILITIES PAID

By visiting your house, prospects expect to get an idea what it will be like to live there. That’s why it’s important that there is running water so that the toilets and the sinks work. Leaving the electricity on is also a must since many tenants visit in the evening and need the extra lighting. Depending on the season, your AC or heating system will also be needed to keep your prospects comfortable.

 

FILL OUT AND RETURN ALL THE PROVIDED PAPERWORK

Every form and document we submit to the owners is necessary for our business activities. That’s why we have a rule of never marketing or leasing a property until the owner, or tenant, has delivered all the information and paperwork we have requested.

 

SHARE ALL THE INFORMATION YOU CAN WITH YOUR MANAGEMENT COMPANY

Where is your property’s electrical junction box? Does the house have a propane tank? Where is the water shut-off located? These are just some questions that you should answer when handing over your property. They will save you time and many phone calls from your property management company.

 

GIVE COPIES OF YOUR RULES TO YOUR PROPERTY MANAGERS

These will be passed on and explained to your tenants so they can comply with the neighborhood rules. No tenant can be held responsible for breaking a rule if he doesn’t know the regulations to begin with.

 

GIVE THEM YOUR FULL CONTACT INFORMATION

Perhaps the most obvious one, your company needs your full contact information. This includes your current address and phone number, to get a hold of you. The easier it is to talk to you, the quicker your property manager will be able to make repairs in your property or solve other issues that need your authorization.

SFPMA.COM

 

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July 2019 is our 5th Year Publishing the FLORIDA RISING MAGAZINE

July 2019 is our 5th Year Publishing the FLORIDA RISING MAGAZINE

July 2019 is our 5th Year Publishing the FLORIDA RISING MAGAZINE.

Over the years each edition has brought important issues to Florida’s Property Managmement, Condo and HOA Communities.
We wish to thank our industry and everyone involved over the years with their support.

It is our honor to meet so many great people and companies working in our industry and look forward to another 5 years.

published by: Effency Publishing for

SFPMA.COM

State of Florida Property Management Association

 

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Have your Storm Drains Cleaned is a must before the Storm Season brings it full force!

Have your Storm Drains Cleaned is a must before the Storm Season brings it full force!

Have your Storm Drains Cleaned is a must before the Storm Season brings it full force!

Storm drains in Miami after several days of rain and it’s become apparent why they weren’t working properly. Check out all that debris, dirt and rocks

Brothers Backflow are members of sfpma –  https://sfpma.com/listing/brothers-backflow-specialists/

BROTHERS BACKFLOW SPECIALISTS

Broward: Ph. 954.382.2099 | Dade: Ph. 305.267.3992

Brothers Backflow Specialists is state licensed and insured in the plumbing and gas industry. Our technicians specialize in plumbing, backflows, propane, natural gas, medical gas and water restoration including everything from installing gas lines, testing backflows and repairing broken plumbing pipes. We provide services for commercial, residential, industrial & farm properties from Monroe to West Palm Beach County as well as backflow services in Orlando, Florida. Brothers Backflow Specialists is here to serve you 24 hours a day / 7 days a week and no job is too big or too small.

 

 

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Hurricane Preparedness

Hurricane Preparedness

Hurricane Preparedness

 Steps that should be taken for hurricane preparedness?

Keep informed – Read the Hurricane Help page

SFPMA.COM / State of Florida Property Management Association, Be Safe.

Most things are usually on hand but should be stocked up and easily accessible. If it turns out the hurricane has changed its path, at least you will have known you were ready.
If your city or town is in imminent danger of a hurricane, most likely evacuation announcements have been made, and should be taken seriously. Here is a checklist to consider before you leave: 

 

  1. First, get important papers and special photos in order and secured in plastic. Identification is difficult and time-consuming to replace: so be sure to include social security cards, birth certificates, high school diplomas or GED certificates, titles or deeds to property, as well as your hurricane insurance policy. Photos of special occasions or loved ones cannot be replaced, so including these is important as well.

 

  1. Think ahead and take video or photos of your property before you leave. This will help later on with any insurance checklist claims for damage that may need to be filed.
  2. If staying with relatives is not an option, consider booking a room in a hotel or motel in another nearby town or state. Make sure to get directions and put them in the car ahead of time. It is easy to forget that piece of paper in the rush out the door. A cheaper route might be to find temporary hurricane shelters. Usually nearby towns not in the direct path of the hurricane will provide these for people in need.

  3. Unfortunately, it is unlikely that your pet will have a place in a motel or hotel. Keep this in mind, and try to find alternate housing like pet-friendly hotels and motels or dog boarding kennels in areas out of the path of the storm until it is safe to return home.

 

 

  1. Designate a spot, in the hall closet, to keep a bag of clothes for each person in the household. Make sure to include sleeping gear if you plan on going to a temporary shelter.

  2. Along with overnight clothes, consider stocking your Hurricane Kit with the following: extra cash, generator, batteries, flash lights, battery operated radio/television, bottled water, toilet paper, non-perishable foods such as cereal or crackers, canned goods, a can opener, a small cooler, candles, prescription medicines and any over-the-counter remedies you use regularly; and if you have small children – diapers, baby wipes, formula, baby food.

7. Count on the power being out for at least a day or two. Remember that ATM’s will benon-operating, so have at least some hard cash in your Hurricane Kit (see no. 6, above) to see you through the storm.

When TV and computer games no longer operate, board games or a deck of cards come in handy! Arts and crafts, crayons and downloadable coloring pages are always great distractions for the kids – so make sure you’ve stored some of these supplies in a tote bag or in the car trunk.

8. If you decide to tough out the storm, stay downwind in your home. This means if the wind is hitting the living room windows, go to the room opposite the living room.

9. Plywood is a ‘hot’ commodity for those of who decide to stay. Boarding up windows that will take the brunt of the wind and rain is a wise decision. If board is not available, protect your windows from the wind by criss-crossing them with layers of duct or packing tape. This will be enough protection for light-to-medium winds, but learning how to build and install plywood hurricane shutters is your safest bet. If you can afford it, have them installed by a professional.

10. Finally, STAY INSIDE. However tempting it may be to videotape or take photos of the storm, be sure to shoot from indoors – where it’s safe, and dry!

Hurricanes are serious business. Weather forecasters can only predict so much. Educate yourself and stay on top of hurricane updates in your area. There is no harm in being overly cautious. In most cases where a hurricane is concerned, it truly is better to be safe than sorry.

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HUD to Strengthen Landlords’ Rights in Service Animal

HUD to Strengthen Landlords’ Rights in Service Animal

  • Posted: Jun 15, 2019
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HUD to Strengthen Landlords’ Rights with Service Animals

Landlords and property managers are entitled to “reliable verification” of a tenant’s need for a service animal and can require proof beyond an online certification, a Department of Housing and Urban Development official said Tuesday at the REALTORS® Legislative Meetings & Trade Expo in Washington, D.C.

Lynn Grosso, director of HUD’s Fair Housing and Equal Opportunity Enforcement Office, told the Land Use, Property Rights & Environment Committee that a predatory cottage industry has developed for assistance animal certifications. Consumers are being misled to believe that an online verification letter—often provided by unlicensed medical professionals at a cost of a few hundred dollars—guarantees them the right to have an animal in multifamily housing regardless of pet policy, she added.

“HUD does not recognize these pay-to-play certifications as reliable,” Grosso said. “You should not feel held hostage by a policy where tenants don’t have to demonstrate in a reliable manner a legitimate need for the assistance of an animal.”

Grosso said HUD is developing new guidance that will address for the first time what “reliable verification” means as it pertains to tenants’ service animal requests. It’s not clear when the guidance, which is currently under federal review, will be released.

But Grosso offered some clarity to the committee Tuesday on the substance of the guidance. While landlords and property managers are legally prohibited from inquiring about the nature or severity of a tenant’s disability, they can express concern about the reliability of a service animal certification letter and provide steps for the tenant to take for further verification. This may include asking the tenant to provide additional documentation from their medical provider. The most reliable form of verification is a letter from a medical provider who has a history of treating the tenant, and the letter should name the tenant’s disability and the animal most qualified to assist him or her, Grosso said. “It’s best to have a policy on this issue rather than doing it on an ad hoc basis,” she added.

However, if you can “readily observe” that a tenant has a disability and an animal that provides a service, it’s wise not to push the issue of additional verification, Grosso said. She added that HUD’s forthcoming guidance also will address exotic animals such as alligators and the number of animals each individual tenant can request in their unit.

It’s important not to trivialize the issue of service animals because of abuses of the law, Grosso said. “Very often, there is some nefarious attribution to people who request assistance animals,” she said. “But many times, there are people with significant disabilities who legitimately need the assistance of a service animal. They bear the burden of the effects of service animal abuses.”

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Tampa Office Is Now Open  &  Attorney Shawn Brown Joins KBR

Tampa Office Is Now Open & Attorney Shawn Brown Joins KBR

  • Posted: Jun 05, 2019
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Tampa Office Is Now Open  & Attorney Shawn Brown Joins KBR

The award-winning service you have to come to expect from Kaye Bender Rembaum now reaches the Tampa area with the opening of our third office location. Shawn Brown, Esq. joins the firm and is named managing attorney for our Tampa location.
Mr. Brown is Board Certified in Condominium and Planned Development Law and is an active member of its Committee, where he serves as Chair of the Safe Harbor Subcommittee. He is also a member of the legislative review group, and is tasked with reviewing and providing comments and edits to the legislation affecting community associations each legislative session. Mr. Brown also served with the Auxiliary Committee, reviewing and editing various chapters in the 4th Edition of the Florida Condominium and Community Association Law, published by the Florida Bar. Mr. Brown also sits on the Real Property Litigation Committee, where he chairs the Judicial Litigation Support and Education Subcommittee, and the Problem Studies Committee of the Real Property, Probate and Trust Law Section of The Florida Bar. In addition, Brown was recently appointed by the President of The Florida Bar to the Condominium and Planned Development Law Certification Committee where he will now review and approve applications of attorneys seeking to become board certified in Condominium and Planned Development Law.
Mr. Brown’s focus has been exclusively on the practice of all aspects of community association law, representing condominium and homeowner associations and handling issues ranging from collection of assessments and foreclosures to covenant enforcement and litigation. He is routinely invited to provide both association boards of directors and community association managers with regular legislative and case law updates.
We are very excited about our new Tampa location and having Mr. Brown join Kaye Bender Rembaum’s award-winning team.
Our new office is located at 1211 N. Westshore Boulevard in Tampa, and can be reached at 813-375-0731.

COME HELP US CELEBRATE

RSVP: Mary@KBRLegal.com

 

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