The State of Florida Property Management Association is here to help you with information and selection of the professionals who are part of our association and work in our industry.

 

Whether it’s assessing property conditions, negotiating service contracts/supply agreements or hiring onsite personnel, our property management members bring a powerful combination of wide-ranging resources and a personal touch to each community they serve, no matter the location, size or community type.

 

Our Members provide: just to name a few.

  • Providing professional consultations to the board/committee
  • Negotiating and soliciting service contracts/supply agreements
  • Hiring, training and supervising onsite personnel and subcontractors
  • Reviewing property conditions and enforcing governing documents
  • Assisting the board/committee in the resolution of member disputes
  • Establishing and maintaining a resale/rental screening system
  • Completing and processing resale certificates, and providing assistance to owners and real estate agents selling homes within the association
  • Annual meeting assistance, from setup and mailing of meeting notices and announcements, to help in securing a quorum
  • Meeting agenda compilation and distribution
  • Responding promptly to all requests for service or emergencies, 24/7, 365 days a year

 

Start a Career as a Property Manager, Get Licensed!

Do you want to become a Property Manager? SFPMA and our Education Partners Provide State Approved - Online and In classroom courses for Licensing, Educational and instructive information through the association. Find out more about Licensing & Advancement Courses for the property management industry. Get your License Today!   

 

 

   Requirements in Florida   Learn the information about Florida Property Management requirements, there is a lot you must know before you manage properties. From Laws to Licensing to Taxes.     Requirements

   Our Members can help   Managing properties can quickly become overwhelming even for experienced investors. We are here to help you with the selection process for hiring the right company for the management of your investments.     What Managers Do

   Questions & Answers   A competent manager can add significant value to your investment, which is why many seasoned real estate investors will tell you that a good management company is worth their weight in gold.     Q & A of Management

 

Learn what to look for in a Property Management Company, the benefits, the services they provide, how they collect fees, how repairs are addressed, laws & licensing.

 

Read and learn what our members can do to help you with the management of your buildings. Managing properties can become quickly overwhelming, even for experienced investors. There is always something going on that requires attention and it takes very little time for things to get out of hand. Hiring a Property Manager can provide an opportunity to regain control and restore stability to both your properties and possibly life in general.

We understand the importance having income real estate to you and your family. We are here to help you with the selection process for hiring the right company for the management of your buildings. Your Property Manager will make critical decisions on your behalf making it extremely important that you do your homework during the hiring process.

Ultimately, your decision to hire or not hire a property management company should hinge on whether or not it is a good fit with your lifestyle, and makes sense financially.  Individual investors will have to assess the opportunity cost of both options based on their unique circumstances.

 

 

"We give investors and clients the information to make an informed decision about which property management company to use"

  • They learn about how hiring a professional management company helps them.
  • They find out what fees are associated with management.
  • They read and learn about maintenance issues and repairs for their property.

Other information including what questions to ask potential management companies. We know that with real estate comes non paying tenants, evictions fees, collecting rents, vacant units, inspections, contracts and leases, payment matters from tenants and your monthly money.

 

 

Why hire an Association Management Company?

With all the Condo and HOA Communities that are looking for Management for the properties they live in, we help you with this selection as you start your search. Read and inform yourself with what a Manager does, and some questions you should be asking them.......

 

Management Companies Provide professional and administrative services to associations.

An association management company provides a centralized office that serves as the client association’s headquarters. The overhead costs for the professional offices are shared by other association clients, many increase their resources and capabilities without major capital investment. Based on the concept of shared resources, specialists are drawn from the pool of personnel resources and assigned on an as-needed basis. Members perform services for condo and hoa's providing everything from accounting and office management, collections and financing, day to day management oversight with meetings and Legal oversight and compliance. Then there are the maintenance of the properties, Management Members have all of the State of Florida Services and Business members where they can select what they need from 1,000's of pre screened and licensed companies on our directory. Contact Us:  We are here to help!

 

 

Why use a SFPMA Member?

  • Allows association Board Members to concentrate on policy issues instead of administrative tasks
  • Provides an affordable, high degree of professionalism, management expertise and technology through the concept of shared resources
  • Customizes staff activity to meet association needs for your entire community.
  • Maintains continuity of business operation during changes in leadership and staff, aids with elections.
  • Provides cost-effective solutions to personnel, equipment, facilities and budget considerations Vendor Services.
  • Provides a high level of knowledge and expertise of best practices in the association/meeting management profession
  • Compliance with Laws keeping your communities safe and up to date
  • Managers can also bring in educational seminars and meetings to inform your owners in your community

 

 




 

Are your Community Documents Updated?

Homeowners Associations and Condominium Associations have three governing documents: the Declaration, the Bylaws, and the Articles of Incorporation.

The Declaration is the “contract with the membership” – it contains things like pet restrictions, vehicle restrictions, guest rules, the ability to do background screening on incoming buyers and tenants, insurance obligations, and other things that affect every community member’s everyday life.

The Bylaws are your go-to for procedures such as who gets to vote? How many members comprise the board? When are your elections? Who can be on the board? Who can call meetings? When is the annual meeting?

And the Articles of Incorporation are your contract with the State of Florida that incorporate you as a corporation-not-for-profit.
All three documents reference one another, and it’s important to have congruity.

 

Take Action today have one of our Legal Members help with a comprehensive, custom-tailored for your community updates to all three documents

—Associations Declaration, the Bylaws, and the Articles of Incorporation

 

 

The Process of updating governing documents.

The board shoulders a bit more responsibility – giving us lots of information about your association—and then we collaborate together on the tougher provisions, ensuring you have the very best guidance and governing documents that are perfect for your community.

  • Search of original documents and amendments all the way through the mailing of proxies and finally recording of your new documents..
  • Our presence at town hall meetings, board meetings, or assistance with mailings.
  • There will be a lot of questions from owners, we can help answer these for your community.

Legal Members can provide not only guidance about your community standards, but also lots and lots of ideas from all of the other communities with whom we work! Some of the most popular updating provisions these days include: preventing AirBNB and sober homes, creating a non-smoking building (while grandfathering in current residences), eliminating investors, protecting the association from corporate takeover, and screening new residents and tenants for criminal histories and good credit references!

We are here to help protect and modernize your community!

 

How much time does it take to update documents?

This depends quite a bit on you! As soon as you retain our services with payment, we send you a packet of information you need to get started. We also are ready to schedule your telephone conference within the following fourteen days. That said, some associations need a bit of extra time—someone’s on vacation, or it’s hard to coordinate calendars with everyone. (And that is perfectly alright!)

You will also have an opportunity, after our phone conference, to review everything before we create your docs. Rewriting 60-100 page documents takes a bit of time! We ask for six-to-eight weeks to create your new documents, and then we send them to you.
Once you get them, you’ll start “getting the vote” in your community! Some Associations can do this within a few weeks—and for others, the process can be months! This timeline is what fits best for your community, and we are happy to provide support in any way needed.

Updating governing documents can be an exciting time for your community—there are so many incredible updates to protect and modernize your association!