Become our Member : JOIN SFPMA TODAY   LogIn / Register: LOGIN/REGISTER

SFPMA Industry Articles | news, legal updates, events & education! 

Find Blog Articles for Florida’s Condo, HOA and the Management Industry. 

Keep Everyone Up to Date and Connected

Keep Everyone Up to Date and Connected

  • Posted: Jul 21, 2018
  • By:
  • Comments: Comments Off on Keep Everyone Up to Date and Connected

Keep Everyone Up to Date and Connected

What’s on your Desk? Members should send us information and news, We use this to post and send to our industry.

Keep everyone up to date and connectedSFPMA using Mail Chimp and Direct E-Mail makes it easy to send timely, personalized, relevant messages to large groups, small groups, or specific individuals. Recipients can customize how they receive messages and they can respond via the links within. Keeping everyone up to date and connected is key.

Add to our Events Calendar
Members can send us an Email and fill out the form on the Members Portal when they are having an event, meeting, and seminars. We add this to our events calendar a place that everyone can view. The events are also sent to our Social Media pages and the Many Groups we are part of. If you look at any social media group they have hundreds and some have thousands of members our goal is to let many people view the events and show up, We believe in information and through these events many companies get new clients once they find out what you do and how you can help Managers, Board Members, Condo and HOA professionals.

Just click this link to List your company.

Continue reading

Tags: , ,
Three Kaye Bender Rembaum Attorneys Receive New Florida Bar Certification as Specialists in Condominium and Planned Development Law

Three Kaye Bender Rembaum Attorneys Receive New Florida Bar Certification as Specialists in Condominium and Planned Development Law

The law firm of Kaye Bender Rembaum announced that the Florida Bar has confirmed that three of its attorneys, founding and managing member Robert L. Kaye, firm member Andrew B. Black and senior associate Allison L. Hertz, are among the inaugural class of esteemed attorneys to be officially certified in the new area of Condominium and Planned Development Law. The new certification is effective as of June 1, 2018.


Robert L. Kaye, Andrew B. Black and Allison L. Hertz

Board certification is the highest level of recognition by the Florida Bar and recognizes attorneys’ special knowledge, skills and proficiency in various areas of law and professionalism and ethics in practice. Only certified attorneys may utilize terms such as “specialist,” “expert” and/or “B.C.S.” (Board Certified Specialist) when referring to their legal credentials. Board Certified Florida Bar Members are rigorously evaluated for professionalism and tested for their expertise in their areas of law. According to the Florida Bar, certification is the highest evaluation of attorneys’ competency. Attorneys must meet stringent application criteria before officially becoming certified, including satisfactory peer review as it relates to character, ethics and professionalism, satisfying the certification area’s continuing legal education requirements and passing a rigorous examination.

“For more than 30 years, I focused my practice on community association law. I am honored and proud to be recognized by the Bar for this high level of expertise in this area, as demonstrated by being awarded this certification,” said Kaye. “I am also proud of Allison and Andrew joining me among The Florida Bar’s inaugural class to receive this particular certification. We are pleased to not only offer our clients the high-quality legal services that they are accustomed to receive from all of our attorneys but to also have available board certified legal services in this area of law.”

Kaye, Black and Hertz are among the first lawyers obtaining the Condominium and Planned Land Development Law certification by the Florida Bar. They account for less than one percent (1%) of nearly 118,000 Florida lawyers. Thus far, only 127 lawyers obtained this certification. The Florida Bar website maintains a free online directory of all board certified attorneys, categorized by specialty area. Find it at FloridaBar.org/certification.

Kaye Bender Rembaum is a full-service commercial law firm concentrating on the representation of more than 1,000 community associations throughout Florida. With offices in Broward and Palm Beach counties, the Firm was recently presented with the 2018 Readers’ Choice Award for Legal Services by the Florida Community Association Journal, an award they’ve received annually since 2014. Members of State of Florida Property Management Association (SFPMA.com) For more information, visit www.KBRLegal.comcall 954-928-0680 and follow the Firm on www.facebook.com/KayeBenderRembaum.

 

Tags: , , ,
The Algae Triangle: Managing Nuisance Aquatic Plants Without Pesticides

The Algae Triangle: Managing Nuisance Aquatic Plants Without Pesticides

The Algae Triangle: Managing Nuisance Aquatic Plants Without Pesticides

I frequently use herbicides and algaecides in my line of work. Having attended college and graduate school to be an Ecologist, it isn’t something I thought I would do very often, but with the frequency of environmental problems that involve invasive flora, nuisance aquatic weeds and potentially-toxic algae, EPA-approved pesticides are an invaluable tool. There are, however, times when pesticide use is impractical, imprudent, illegal or impossible. Maybe the HOA or property manager prefers that pesticides not be applied to nearby waters. Perhaps the regulatory bodies in a given area aren’t permitting the use of certain products. Whatever the reason, sometimes this option just isn’t on the table. But how do we effectively manage algae and weeds without pesticides?

I employ a simple concept that I call the algae triangle, though it works for all forms of vegetation. If you had the same fire safety lessons in elementary school, you may remember the Fire Triangle, which is based on the idea that three elements are necessary for fire: fuel, oxygen and heat. If you have enough of all three, you’ll ignite a fire. Eliminate any corner of the triangle, and the fire goes out. Similarly, if you have water, sunlight and nutrients, you’ll likely develop some form of algae or vegetation. If the triangle becomes too imbalanced, the resulting plant species can become a nuisance.

Obviously, in the lake management field, we aren’t removing water from the equation, so establishing balance between each factor is the focus. Putting this concept into practice means understanding how sunlight and nutrients affect the ecology of the waterbody in question. Communities have several natural options to help mitigate against algae and aquatic weed growth, including limiting sunlight, improving water circulation and reducing excess nutrients.

If a stormwater pond receives full sunlight during the growing season, this directly impacts plants and algae by increasing water temperatures and providing the light necessary for photosynthesis. To prevent sunlight from penetrating the water column and stimulating the growth of deep submersed plants and benthic algae, water levels can be increased. Dredging is an effective strategy to increase the depth of a lake or pond, however, it is often the costliest project a community will ever face. Instead, proactive hydro-raking can help maintain existing water depths and prolong the need for dredging by removing unconsolidated muck and organic debris from the bottom of a lake or stormwater pond. Likewise, blue or black pond dye can be applied to reflect sunlight. Pond dye can enhance the aesthetics of a waterbody while simultaneously absorbing sunlight before it can penetrate the waterbody and fuel excessive plant growth.

In addition to thriving in water that receives lots of sunlight, algae and nuisance weeds also flourish in stratified waterbodies. A stagnant, sun-warmed layer floating on top of colder, deeper water can serve as a perfect habitat for undesirable species. Circulation with a diffused aeration system breaks this stratification and allows the water to mix more evenly, resulting in more consistent temperatures and less warming in the sunlit portions of the water. Aeration is also effective at improving the health of an aquatic ecosystem in a number of other ways, such as preventing oxygen depletion and fish kills, improving beneficial bacteria levels, and preventing the release of excess nutrients from the sediment. This brings us to the real meat and potatoes of preventative maintenance: nutrient management.

Phosphorous is the most important nutrient contributing to excess vegetation in lakes and stormwater ponds, and it can enter the water column in runoff containing lawn fertilizers, grass clippings, pet droppings, and waste from faulty septic systems. A number of nutrient reduction strategies should be considered if water quality tests reveal nutrient levels are too high. A professional lake manager can apply beneficial bacteria to the waterbody to utilize nutrients that would otherwise be available for plant and algae growth. Water quality can also be amended by using products that bind with phosphorous to keep it from becoming fuel for nuisance plants. Additionally, strategically planting desirable buffer vegetation around the shore of the waterbody can help to intercept phosphorus before it enters the water and is absorbed by unwanted vegetation. Your lake manager can help identify buffer plants that are native to your region.

When it comes to quickly and effectively managing nuisance aquatic weeds and algae, EPA-approved pesticides can be very useful, and in many instances, they are the safest and most practical option available. Nonetheless, natural and proactive management techniques can be tremendously effective at improving the health and appearance of almost any community waterbody before a problem occurs, which is why it’s important for homeowners associations and property managers to consider sustainable and holistic plant management methods whenever possible.

 

Tags: , , ,
A 2018 Legislative Guide

A 2018 Legislative Guide

House Bill 841 Affecting Community Associations Is Signed Into Law

Rembaum’s Association Roundup

House Bill 841 containing this year’s community association legislation (“HB 841” or “Bill”) has made its way through the 2018 Florida legislative session and was signed into law by Governor Scott on March 23rd. As the Bill is now signed into law, it becomes effective on July 1, 2018. The following is a digest explanation of these newest laws to affect Florida’s community associations:

Condominium Official Record-keeping: Certain official records must be permanently maintainedfrom the inception of the association, including the following:

(i) a copy of the plans, permits, warranties, and other items provided by the developer;

(ii) a copy of the recorded declaration of condominium and all amendments thereto

(iii) a copy of the recorded bylaws and all amendments thereto;

(iv) a certified copy of the articles of incorporation and all amendments thereto;

(v) a copy of the current rules; and

(vi) all meeting minutes.

All other official records of the association must be maintained within the state for at least seven years, unless otherwise provided by general law. Notwithstanding, all election records, including electronic election records, must only be maintained for one year from the election.

Continue reading

Tags: ,
Did He Really Write That about Our Association on Facebook?

Did He Really Write That about Our Association on Facebook?

PRESENTS

Rembaum’s Association Roundup

The community association legal news that you can use!

The free e-magazine for Community Association Managers, Board Members, Owners & Developers

Have an association related question? Find your answer at

RembaumsAssociationRoundup.com

 

Did He Really Write That about Our Association on Facebook?

An interesting question that arises from time to time is whether the protections of the United States Constitution (and the Florida Constitution) apply within the gates of a community association. In most circumstances, in order to begin a constitutional analysis the very first step is whether there is any governmental action taking place. Clearly, in the context of a homeowners’ association resident publishing their own opinions on a blog, there is no governmental action. Even so, insofar as freedom of the press is concerned, the First Amendment to the United States Constitution reigns supreme, though not without certain limitations. In a recent Fifth District Court of Appeal case, Fox v. Hamptons at Metrowest Condominium Association, Inc., the Court had the opportunity to examine this issue.

 

In this case, association member, Fox, appealed the trial court’s order finding him guilty of civil contempt of court for violating a settlement agreement that he entered into with the association. He argued that portions of the trial court’s contempt order constituted a prior restraint on his protected speech rights under both the Florida Constitution and the United States Constitution. In short, the Court agreed.

 

The background of this case is a typical scenario where Fox failed to comply with the association’s declaration and its rules and regulations which caused irreparable harm to other owners and residents within the association. The association’s complaint also alleged that Fox was engaged in a continuous course of conduct “designed and carried out for the purpose of harassing, intimidating, and threatening other residents, the Association and its representatives.” The trial court had entered a preliminary injunction and then the parties reached a settlement agreement in which Fox agreed to cease certain activities.

 

It did not take long for Fox to violate the terms of the settlement agreement. As a result, the association filed a motion for contempt and argued that Fox willfully and intentionally violated the terms of the settlement agreement, and thus the final judgment, too. The trial court found Fox in civil contempt and, in so doing, also ordered that Fox stop posting, circulating, and publishing any pictures or personal information about current or future residents, board members, management, employees, or personnel of the management company, vendors of the association, and any other management company of the association on any website, blog, or social media. He was further ordered to take down all such information currently on any of his websites or blogs. The trial court’s order also prohibited Fox from starting any new blogs, websites, or social media websites related to the association. If anyone reached out to Fox with inquiries regarding the association, pursuant to the court’s order, he was not allowed to post a response online. Instead, he would have to call the person to express his concerns verbally.

 

On appeal, Fox argued to the Court that the trial court’s punishment violated his right to speak freely. In the end, the Court agreed that the trial court’s blanket prohibition of Fox’s online speech constituted an unconstitutional prior restraint on his free speech rights. In so doing, the Court noted that “[i]t has been established that ‘[p]rior restraints on speech and publication are the most serious and the least tolerable infringement on First Amendment rights.’” The Court also noted that the United States Supreme Court has “consistently classified emotionally distressing or outrageous speech as protected, especially where that speech touches on matters of political, religious or public concern.” The Court then cited other cases finding that statements on an individual’s blog constituted opinion speech protected by the First Amendment.

 

However, the Court wisely noted that “the right to free speech and the freedom of the press are not without their limits” and, in so doing, cited to prior United States Supreme Court opinions which reminds readers of that “[f]reedom of speech does not extend to obscenity, defamation, fraud, incitement, true threats, and speech integral to criminal conduct. Speech that does not fall into these exceptions remains protected.” If the writer/publisher prints libelous, defamatory, or an injury story, the remedy does not lie with an injunction, but rather with a claim for damages or criminal action after publication.

 

With the aforementioned in mind, the Court determined that the trial court erred when it prohibited Fox from making any statements at all pertaining to the association on his websites, blogs, and social media. Therefore, the trial court order was reversed in part, but only in regard to the complete prohibition imposed on Fox on posting on any website, blog, or social media. However, the Court also opined trial court did not err in determining that the previously agreed-upon settlement agreement could be enforced and it affirmed the contempt order. The case was then remanded back to the trial court for determination of an order consistent with the opinions of the Court.

KBRLegal.com – Sponsors of SFPMA.  Legal and Laws for Community Associations.

Rembaum’s Association Roundup

The community association legal news that you can use!

The free e-magazine for Community Association Managers, Board Members, Owners & Developers

Have an association related question? Find your answer at

RembaumsAssociationRoundup.com

 

Tags: , ,
Is your Community having a Holiday Party? Five holiday party ideas

Is your Community having a Holiday Party? Five holiday party ideas

Holiday Parties Sure To Please Your Residents

Brought to you by State of Florida Property Management Association  –  https://www.SFPMA.com

The holidays provide the perfect opportunity to bring your neighbors together to celebrate the season. When you have community amenities such as a clubhouse, there’s no need for a neighbor to go through the hassle of hosting your HOA holiday party at his or her home.

Want to throw a holiday party that will bring residents of your community together for a fun-filled evening? Here are five holiday party ideas that are sure to please your residents:

  1. Tacky Sweater Party

While so cliché these days, hosting a tacky sweater party is a great way for residents to break the ice and start mingling with each other. The ugly holiday sweater that was once popular in the 80s is making a big come back, and residents can easily find this festive attire online or come up with their own creations. Encourage residents to channel their inner-tackiness by offering prizes for the ugliest sweaters. If hosting the party at your neighborhood clubhouse, you can spruce up your community amenities for the event with bright-colored lights, oversized holiday inflatables, and tinsel-filled trees.
Continue reading

Tags: , ,
FREE Condominium   Board Member Certification Classes

FREE Condominium Board Member Certification Classes

FREE Condominium 

Board Member Certification Classes by our Members> Royale Management Services

Board Certification

This course takes place the 2nd Monday of every month. The course is sponsored and held at the offices of Royale Management Services, Inc. located at 2319 N Andrews Avenue, Fort Lauderdale FL 33311. Refreshments and networking will begin at 5:30 PM and the presentation will begin promptly at 6:00 PM. Reservations are Required!

This is a hands on class that will help you understand: the basics of how to keep yourself and your association out of trouble, what’s legal and what’s not, what it means to be a fiduciary, how boards should function, what records must be kept, what kind of financial information you should get, how to use that information and much more.  We take a managers approach to getting things done, avoiding problems and protecting both the integrity of the association and that of the board. Best of all we will provide plenty of time for questions and examples.

For Reservations call 954-563-1269 between 9AM and 5PM Monday through Friday.  Seating is limited so make your reservations early.

This class meets the Florida state requirements for board certification and has been approved by The Division of Florida Condominiums, Timeshares, and Mobile Homes. It meets the requirements Florida 718.112 for Condominium Association Board Members.

 

Tags: ,
SUMMER IS HERE: GRILLING RULE VIOLATORS RISK FINES/IMPRISONMENT

SUMMER IS HERE: GRILLING RULE VIOLATORS RISK FINES/IMPRISONMENT

SUMMER IS HERE:  GRILLING RULE VIOLATORS RISK FINES/IMPRISONMENT

by Steven J. Weil, Ph.D., EA, LCAM, Royale Management Services, Inc.

 

The Florida Fire Prevention Code (FFPC) prohibits cooking, using or storing gas or charcoal grills on balconies.   This prohibition also includes fire pits and any other use of fire or flame devices.

The Code also prohibits the storage or use of liquid propane (L.P.) gas in quantities greater than one pound above the first floor in any apartment or condominium. Thus, L.P. gas grills cannot be stored on a balcony. It is important to note that neither can L.P. gas cylinders be stored inside the residential unit or anywhere above the first floor.

Electric grills had been permitted in years past, but the FFPC was amended, effective December 31, 2011, to prohibit their use as well.  The current regulation provides that no hibachi, grill, or other similar devices used for cooking, heating, or any other purposes can be used or kindled on any balcony, under any overhanging portion, or within ten feet of any structure (other than one- and two- family dwellings).  A subsequent amendment in 2014 also prohibited storage of these items.

The only exception to this rule is that listed equipment permanently installed in accordance with its listing, applicable codes, and manufacturer’s instructions may be permitted.

Smoking, while not prohibited by law, also can be regulated under individual association rules.

 

What enforcement action will be taken for violators?

The local enforcement procedures and penalties for failure to comply with the Florida Fire Prevention Code, or the Uniform Fire Safety Standards, are found in Broward County Local Amendments to the Florida Fire Prevention F-101.4.

The ordinance states that violators of the fire code may be prosecuted in the same manner as misdemeanors; and, upon conviction, they may be punished by a fine not to exceed $500.00 or by imprisonment in the County Jail not to exceed 60 days or both.

The ordinance also states that fire inspectors may issue civil citations to violators. A separate citation may be given for each violation, and each day that a violation continues is a separate offense. If the citation is not contested the penalty is $50.00, plus court costs of $8.00. If a violator chooses to contest the citation and is convicted, the judge may impose a penalty up to $500.00 plus court costs for each violation.

 

Safety Tips from the National Fire Protection Association

Don’t let fire make your summer memorable for the wrong reasons.  The National Fire Protection Association offers these grilling safety tips:

  • Propane and charcoal BBQ grills should only be used outdoors.
  • The grill should be placed well away from the home, deck railings and out from under eaves and overhanging branches.
  • Keep children and pets away from the grill area.
  • Keep your grill clean by removing grease or fat buildup from the grills and in trays below the grill.
  • Never leave your grill unattended.

It pays to be safe at all times. Protect yourself, your neighbors and your property.

 

Tags: , ,
ARE WE TOO COMPLACENT ABOUT HURRICANE PREPARATION?

ARE WE TOO COMPLACENT ABOUT HURRICANE PREPARATION?

ARE WE TOO COMPLACENT ABOUT HURRICANE PREPARATION?

Steven J. Weil, president, Royale Management Services

by Enrolled Agent Steven J. Weil, Ph.D., EA, LCAM, president, Royale Management Services, Inc.

It’s likely that we don’t have to react with any great urgency this summer to the long-term threat of sea level rising, but it’s probably a very good idea to think seriously about hurricane preparation right now.

Floridians may have become a bit complacent about hurricanes, knowing that South Florida has not been hit by a major hurricane since 2005.  However, hurricane researchers tell us that the current 11-year drought in the Sunshine State is almost twice as long as the previous one of six years’ duration (from 1979-1985).  They warn that it’s just a matter of time before storms start coming this way again.

Association residents have some options, depending upon the strength of a storm.

Continue reading

Tags: , ,
I made new sales by going to Condo & HOA Board meetings!

I made new sales by going to Condo & HOA Board meetings!

With the numbers of service companies that are competing for work in the Property Management Industry I get these questions asked almost every day. How can my company increase sales?  How can I get in front of the decision makers? 

Both are great questions, So you want to get in front of the decision makers letting them know what your company does and how your services can help them. We feel strongly about joining with others in an Industry Organization or Association, one that is committed to the industry you are trying to get work from.

First Look at how much they charge. There are so many that charge from 400 up to over 700 per year to be listed on their directory. We ask you to understand that many of these organizations and associations charge service companies more than other members, why would that be. Well they know that you want to join and get noticed they charge you more because there are more service companies looking to do this. We think this is unfair taking money out of the pockets of hard working companies. The property managers, property owners, landlords, should be the ones paying more to find the Top Professionals that are listed and ready to help save them on the services they provide.

Continue reading

Tags: , , ,