Summer is Here Don’t Rely On “Its not Broken Yet”, When It Comes To Preventative Maintenance

Summer is Here Don’t Rely On “Its not Broken Yet”, When It Comes To Preventative Maintenance

  • Posted: Jun 18, 2015
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You may feel lucky when it comes to the philosophy of “if it isn’t broken, don’t fix it” but Preventive Maintenance can actually save you more money in the long run.   Even when things seem to be running smoothly at your property, there’s always something you can do to head off potential problems. Here are just a few examples what should be on your list.  It’s much easier and cheaper to take care of something early on:   Trimming trees and bushes so they don’t interfere with buildings and utility wires. Maintaining bathroom caulking for toilets, sinks, tubs and showers rather than letting moisture rot the walls or floor. Inspect the roof and gutters for loose shingles, leaks and buildup to prevent serious water damage down below. Regular HVAC maintenance and inspections can reduce the risk of big emergencies due to neglect. Never ignore smoke detectors and carbon monoxide detector maintenance and schedule regular checks on them to make sure your property and your tenants stay safe and sound. Schedule regular visits by a pest control expert to keep your property free from destructive or invasive critters like termites, ants and mice. Failing to perform preventative maintenance and relying on luck to manage your property’s maintenance issues is sure to end up costing you more money and stress in the end.   Property Management Tips: Spring Cleaning, Maintenance and Information. It is time to begin thinking about and planning for summer. There is no better time to do so than the spring time! There are a few things that you can do as a property manager to prepare now for a smooth-running summer.                                          Renew Communication  Now is a great time to begin formulating a letter for your Owners and Tenants that describes all of the things that you will be doing for them as well as what they can do to make their summers as cool and uneventful as possible. Communication is key to setting expectations about what Tenants or Owners is expected to do, so get that letter out there in the next couple of weeks.   Tenants and Owners can help you help themselves by notifying you of any maintenance issues that may best be taken care of now rather than later. Things such as leaky faucets, stuck windows, and appliances that seem to be working a little less effectively than before are key items to look for.   Preventative Maintenance Now is also a good time to replace the batteries in smoke detectors as well as carbon monoxide sensors (if needed). Of course, the spring is an ideal time to change HVAC filters, Have your sprinkler systems serviced. doing so now also gives you a great opportunity to verify that the systems are working to prevent a problem in the future for the building floors or in the common areas of your buildings.     Stock Up On Sales You may want to begin stocking up on critical supplies like A/C filters, light bulbs and sizes, garbage disposals, various screws and fasteners, and other consumables like faucet aerators, water filters, shower heads, and water heater heating elements, if applicable. Ask your vendors if they have sales, if so get some prices for the work you will need.    Evaluate Workload People tend to move most frequently during the spring and early summer months, so you will typically find yourself using a lot of materials and supplies during this time of year. You may also find that your preventive maintenance routine gets put on the back burner this time of year because of all the move-ins and move-outs. Stay Focused. Try to refrain from making that mistake. In fact, you may want to consider hiring some temporary staff, just to help keep up with all that will be going on in a few short weeks. Line up your vendors, too, so that they don’t become a sticking point in getting new tenants moved into their apartments. and successfully finishing up projects on your maintenance lists.   Revise Budget You will need to set your budget and calendar for more carpet cleaning appointments, painters, paint and supplies, as well as general maintenance on Landscaping Clean Ups, Pool Maintenance, Tree Trimming, etc. There are always things you need to repair.   Time Management Additionally, your time will be tied up more, too, because you will be doing more inspections during this time, as well as all of the marketing to get new tenants and all that that endeavor entails: Things like interviews, background checks, more frequent deposits, more frequent and greater expenses due to all of the outside vendors you may have to bring in to get your buildings list completed as fast as possible. So you can also enjoy a great summer. Obviously, planning in the early spring for all of the activity that will ensue in May and June is time well-spent. If you don’t plan soon, you may find yourself scrambling at crunch time.   South Florida Property Management Association:   You can find Contractors, Vendors, and Business Members that can help you with your Maintenance To Do List. View our Members Directory: Find the Top Companies for the repairs you need in the buildings you manage and own.   Have a great summer take care of things today, So you can also take time this summer to spend time with Family and Friends.   Frank J Mari / Sfpma.com…

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