Become a member!>> Get Listed on our Directory – Register Today »  Already a Member > Log In

Keep informed with the Property Management Industry. Read informative Articles by Industry professionals,  a great resource for Property Owners, Board Members and Property Management Professionals.

Making the most of any  community’s operating budget and improving the lifestyles of its residents.

Making the most of any community’s operating budget and improving the lifestyles of its residents.

  • Posted: May 31, 2017
  • By:
  • Comments: Comments Off on Making the most of any community’s operating budget and improving the lifestyles of its residents.

Working with vendors is a large part of serving on the board of a managed community.

Every community has outside partners for services like landscaping, sanitation, cable and Internet provision, pool maintenance, plumbing, blacktop, valet services and more. Finding and learning what they do and how they can help. Many people ask if its the Management company to find the best companies for the properties? Well we have found that Boards help in the selecting of the right companies. They give their suggestions to the Management companies. This way favoritism does not take place. Laws are being changed as we speak that will prevent this for Florida’s Property Management Industry.

Open and effective communication among the board, the management company and the vendors employed by the association is an important part of making the most of any community’s operating budget and improving the lifestyles of its residents. Focusing on great communication and why it matters.

Sherwin-Williams

What can happen if communication among those entities isn’t consistent, open and effective? “Ineffective communication with vendors can cost your community money, but more importantly, it can result in loss of trust,” according to Frank Mari, executive director of SFPMA.ORG  “That means trust that the residents have in both the management company and the board, and also the trust the board has in the management company to manage vendors and recommend the right vendors for the community. As they need qualified vendors they find many on SFPMA’s Members Directory to select from.”

Poor communication with vendors can cost your association money too. If you don’t understand the details in a contract and don’t keep an open line for questions and clarifications, you may not realize that your community isn’t getting the services you think you are signing up for…. and then you will need to pay for the missing elements separately, impacting your operating budget.

Mr.Mari says “Talk to your landscaper in the middle of winter, not just spring and summer,” he directed. “If you’re an auditor, check in with the board and management company a few times of year, not just when the audit needs to be done.” Call them ask them to do a walk through of your buildings and communities, Preventive Maintenance is Key.

If you aren’t sure whether or not your current property management maintains open communication with vendors, ask! It’s important to make sure that outside vendors operate in the best interests of your community. We are all well-versed in the importance of vendor relationships and effective communication,” Frank explained. “Boards appreciate that we bring that additional level of support. Because of the trust we create with our vendors, almost any situation between boards and vendors can be resolved fairly.”

Speaking the language A basic part of communication is simply understanding the language each party is speaking. Most board members are not going to be experts in all the areas of running a
managed community, but it’s important that you have a basic knowledge of the terminology being used. Board members are expected and required to execute contracts related to things like
landscaping and other topics they may not be previously familiar with,” Talk to your Property Manager and include your Law Firm with contracts. “That fiduciary responsibility means that they need to understand what they are signing, what the work entails. It’s not enough to just consider price. Board members need to know more about what vendors are doing in order to make sure it’s being done.”

All HOA and Condo boards should be involved early in vendor selection discussions and leave the details of execution to the management company. It is important the board communicate any critical elements of their vision for the community to the vendor and be clear about what they require from each potential vendor they meet with. Board members must know enough to
understand what they should expect, what level of service is being provided for their community and what reasonable expectations are for that vendor. A landscaping company
that cares for a dozen large properties isn’t going to hand-prune every shrub, but that may be what some board members expect because they don’t yet understand the basics of large-scale landscaping,” “Of course, a self-managed community is going require more knowledge from the board members as far as monitoring the work being done and knowing that contracts are being fulfilled properly. Having a professional management company involved takes that responsibility off board members, because we know best practices, thanks to our experience managing multiple communities.” If you are looking for a Management Company

Find Top Florida Companies on our Members Directory.

How can boards and management companies know they are up-to-date on the terminology and jargon being used by their vendors? Many management companies are SFPMA Members themselves, With this membership there are educational seminars or round tables that let board members hear directly from vendors. “In addition to our in-house educational opportunities, I suggest that board members go to home shows, garden shows and other trade events so they can interact directly with vendors and pick up literature on the latest techniques and products,”.

sfpma.com - network, educate with Florida's Property management industryI tell my members to spend time at meetings, seminars and expos at every one of them get to know the vendors, Collect brochures.  Build those relationships. Listen to the keynote speakers as well. Over the years, vendors have shared with me how they have been impacted by SFPMA and how it makes them want to be part of our success. Obviously, you learn a lot that you take back to their boards and educate them on new information.

All of our members, partners and board members are asked to focus on professional development and educational opportunities that are offered by our Association to our Industry. vendors in many different disciplines host events that allow property managers to earn continuing education credits, and that many welcome board member attendance as well.

When you get to know vendors, you’re ready to work with them as partners, to optimize your community association’s budget and improve the lifestyles of the residents in your community.

South Florida Property Management Association can help you work with vendors to make the most of your association’s budgets by learning about the Top Companies working in our Industry.

www.sfpma.org

Become a Member Today!

   

Tags: , ,
What you can’t see is often more important than what you can.

What you can’t see is often more important than what you can.

  • Posted: Feb 09, 2017
  • By:
  • Comments: Comments Off on What you can’t see is often more important than what you can.

When talking about people we often say it’s what is on the inside that counts, well the same can be said for condominiums. What you can’t see is often more important than what you can.

Many associations came about when developers converted apartment buildings into condos. Others in south Florida are just getting old and while it might not always be obvious on the outside a look inside the walls, under the slab or in the elevator equipment room will give you a better picture of the problems that lurk beneath the surface. All of these things have useful life’s and tend to wear out over time.

Continue reading

Tags: ,
GIG Landscape & Design, Doing everything we can to meet your expectations.

GIG Landscape & Design, Doing everything we can to meet your expectations.

  • Posted: Feb 21, 2016
  • By:
  • Comments: Comments Off on GIG Landscape & Design, Doing everything we can to meet your expectations.

G.I.G. Landscape, Inc. Green Is Good! At G.I.G. Landscape, Inc, we are focused on providing lawn and landscape services with the highest levels of customer satisfaction – we will do everything we can to meet your expectations. With a variety of offerings to choose from, we’re sure you’ll be happy working with us. Look around our website and if you have any comments or questions, please feel free to contact us. We hope to hear from you soon! G.I.G. Landscape’s mission is to be the premier landscape maintenance firm in South Florida. What began as a family business has blossomed into a full service design, consulting, and maintenance firm. Our team of professionals includes, Arborists, Certified Landscape Inspectors and designers, BMP Specialists and Licensed pest control operators. G.I.G. continues to build and maintain strong relationships within the landscape industry which proves to be valuable to our success and an asset to our customers. G.I.G. takes pride in its long history of serving residential and commercial developers, general contractors, property management companies, commercial property owners and landscape   G.I.G. Landscape is currently contracted to maintain numerous properties throughout Dade, Broward and Palm Beach Counties. We have the staff, equipment and expertise necessary to meet our clients’ needs on an around the clock basis if and when necessary. We specialize in working for shopping centers, corporate plazas, wetlands, home owner associations and residential properties. We conform to the specialized needs of every project and each client receives personalized attention to ensure complete satisfaction with their services. G.I.G. prides itself on the appearance of their properties as well as the education of its staff, this ensures our clients receive the attention to detail their sites require. When applicable we implement all “Green Standards”, from the products we use, to our clean up and disposal policies. G.I.G.’s goal is to achieve beautiful lush properties that are economically and environmentally effective     The Owner and staff hold many certifications such as: Certified Arborists, Certified Pest Control Operators, Certified Tree trimmers, Landscape inspectors and State of Fl. Registered Tree Graders. G.I.G. has worked closely with the community donating time and resources to many local charities and charity-related projects G.I.G. values the business relationships it develops and has benefited from years of continued client commitment. With a strong reputation backed by quality work we are achieving our goals of being the premier full service maintenance firm and look forward to working with you in the future. A member of SFPMA GREEN IS GOOD / G.I.G. Landscape, Inc. Phone: 954-826-8425 FAX: 954-337-0888 Email: giglandscape@aol.com WEBSITE: http://www.giglandscape.com 1361 Sandpiper Circle Pembroke Pines, FL 33026 CONTACT US: JESSICA DUDLEY…

This content is for Business Membership, Service Membership and Property Management Company Membership members only.
Log In Register
Tags: , ,
Florida friendly landscaping

Florida friendly landscaping

  • Posted: Oct 08, 2015
  • By:
  • Comments: Comments Off on Florida friendly landscaping

Florida friendly landscaping and your association Column by Ryan Poliakoff, Esq. – management information for associations.   The Florida Legislature dramatically modified an older law that was designed to encourage Florida-friendly landscaping in communities governed by homeowner associations.  Under Florida Statute section 373.185, “Florida-friendly landscaping” is defined as “quality landscapes that conserve water, protect the environment, are adaptable to local conditions, and are drought tolerant.”  Such landscaping is also sometimes called “xeriscaping”—the use of gardening and landscaping to naturally reduce the reliance of irrigation water.  As you can imagine, xeriscaping is an extremely active discipline in drought-laden areas of the country, such as Arizona, and our own repetitive winter drought conditions have increased interest in xeriscaping in Florida. The statute specifies that Florida-friendly landscaping abides by nine governing principles: planting the right plant in the right place, efficient watering, appropriate fertilization, mulching, attraction of wildlife, responsible management of yard pests, recycling yard waste, reduction of storm water runoff and waterfront protection.  The law directs water management districts to create their own plans for managing Florida-friendly landscaping in their communities and to provide incentive programs to encourage such plantings. The law also states “a deed restriction or covenant may not prohibit or be enforced so as to prohibit any property owner from implementing Florida-friendly landscaping on his or her land.”  This law is then supplemented directly by the HOA Act (FS 720), which provides that homeowners’ association documents may not prohibit or be enforced so as to prohibit any property owner from implementing Florida-friendly landscaping as defined in s. 373.185, on his or her land. Note, however, what these laws do not do.  They do not require that HOAs or their residents must only use Florida-friendly landscaping in their plantings.  Nor do they mandate that HOAs remove or force owners to remove their own traditional, non-native plants.  All the law does is encourage water management districts to create programs that endorse and incentivize appropriate natural plants and landscaping plans and prohibit HOAs from enforcing covenants that would keep residents from following Florida-friendly landscaping principles if they so choose. The law also does not establish an agency or mechanism for enforcing the law.  If your HOA is attempting to prevent you from installing Florida-friendly landscaping, you will unfortunately need to sue the association to enforce your rights under the Act. Rather than a mandate, the law encourages healthy landscaping practices such as using native, drought-resistant plants, reducing reliance on fertilizer, encouraging composting, providing natural places for wildlife and insects to live and breed, and limiting pesticides.  Would this law allow a homeowner to tear up their lawn and replace it with pebbles, or artificial turf, contrary to HOA covenants?  Probably not.  The Florida-Friendly Landscaping Program, developed by the University of Florida, has guidelines that specifically provide for covenants that prohibit artificial turf and for covenants that require natural plantings at turf-alternatives.  And “Florida-friendly” does not mean “ugly.”  Plants native to Florida can be quite beautiful–full of exotic blooms, easy to care for and very resistant to changes in water. Visit the University of Florida’s IFAS website for tools and ideas on how to assist your HOA in enforcing landscaping rules and drafting new ones, and for ideas to help residents adopt a Florida friendly landscape that is both attractive and kind to Florida’s environment….

This content is for Business Membership, Service Membership and Property Management Company Membership members only.
Log In Register
Tags: ,
Page 1 of 11