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Register Today! – CONDO & HOA EXPOS get information on booth availability, show sponsorship or speaking opportunities

Register Today! – CONDO & HOA EXPOS get information on booth availability, show sponsorship or speaking opportunities

  • Posted: Dec 04, 2017
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Register Today! – information on booth availability, show sponsorship or speaking opportunities

This coming spring, L&L Exhibition Management has four events that give you the opportunity to meet and have face time with Property Managers and Board Members in South Florida.

If you would like more information on booth availability, show sponsorship or speaking opportunities, please call me at (800)-374-6463 or reply to this email.
 
Sincerely,
Contact:
-Nick Vedder
Show Manager
(800) 374-6463
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Is it time to Clean your Air Conditioning Air Ducts and Filters.

Is it time to Clean your Air Conditioning Air Ducts and Filters.

  • Posted: Sep 16, 2017
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With the passing of IRMA, We suggest cleaning your air ducts and change filters.

Sitting water causes mold even when your home’s Electric has been off for a while the humid air can cause ducts and filters to collect water. We think the best way to protect your family from health concerns is to Clean Duct work and A/C Systems Filter Replacement.

A wise person told me a while back “Change your Filter every time you pay your Electric Bill” I like this but we don’t think you have to do this monthly, But Every 2 months this should be completed.

The Environmental Protection Agency recommends cleaning air ducts when:

• You suspect mold exists in the air ducts.

• You notice a vermin infestation somewhere in the home, or you see insects or rodents entering or exiting ductwork.

• You see a visible “poof” of dust released from the supply registers when air is exiting the vents.

Experts recommends taking a look inside your air vent register. “If you notice black debris around the outside, that’s pollutants that have been recycled through the system over and over again, and that’s a sign your system is excessively soiled,” he says. “Also, take a look at your system when you change your filter. If there’s a lot of dust buildup in that area, that’s another sign you’re overdue for a cleaning.”

Our A/C systems do a good job of removing this humidity. But over time, the damp air — combined with dust and debris that get past the air filter — begin to accumulate inside the air handler, blower and even through the duct system of the air conditioner. And that provides a breeding ground for mold.

 

Find Local A/C Companies ready to  help with Cleaning your Air Conditioning Ducts.

 

Featured Members:  Find Top Companies working in the Property Management Industry.

SmithCo.:  Is a full service Residential & Commercial Air Conditioning company that can provide new installations, service, and maintenance to any system for any home or business.

First Call Services:  With more than 26 years of experience in the field with expertise in Moisture Assessments, Building Diagnostics, and Residential Central Air Conditioning System Design.

JOHNSTONE SUPPLY – FORT LAUDERDALE # 36: You may wish to buy top quality A/C Parts, Filters on your own.  > Vist Johnstone Supply.

 

Become a Member: Have your company listed on our Directory, being used by over 4500 Property Management, Condo and HOA’s all over Florida.

 

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Having Security Provider Issues?

Having Security Provider Issues?

  • Posted: Jun 25, 2017
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I saw a white paper titled “When your security provider, Becomes the security problem.” Although it was for the tech industry, I chuckled. I didn’t get to read it but…

  I have spoken to clients looking for all types of security services. And one of the most common issues in contracted security services is the lack of knowledge, quality and professionalism, or at the very least they may not known how to deliver that information, esp. equating to a proper security program.  It’s almost become an automatic assumption that where someone has or is receiving bad services that I ask what they are currently paying for it. Invasive? No, to the root of the problem. We’ve all been taught “you get what you pay for”, but one of the places this holds no truer is in security. So, what happens when your security provider becomes the security problem? And how do I know when they have become the security problem?

  To begin, let’s address those that currently have security services being provided. They came in sold you on services and since then it seems to have slowly declined. Maybe the front desk agent has become unfriendly and not welcoming? Maybe the guards start to come to work out of dress code, or start missing important information caught by CCTV that should be recorded in a log like deliveries. Guards show up late, don’t make rounds and now you have a question and no one is answering or helping.  If they’re lack – of proper services ends up causing more issues for the business and is creating vulnerabilities then YES, your security provider IS THE PROBLEM. When your security provider is no longer keeping up with new risks and threats to your business and how to mitigate them, then your security provider becomes the problem. When your security is the problem it can lead to extremely critical losses. When you as a business owner rely on quality and professional security services and because of their lack of attention to detail, complacency or what have you, a piece of the project is temporary slowed down or comes to a complete stop, it’s quite disappointing and can lead to a damaged brand image, effect deadlines and so much more

For those that are looking for Security services, STOP! Take a second to think about your concerns, wants and budget. A true security professional can tell you what you need fairly quickly. A proper run company will have an entire operation for the guards he will be utilizing and set up to handle admin duties.  I can’t tell you how many companies offer guards and all they can do is give you a warm body to work a shift. And that’s fine, but do not expect any further service from them.  And in many cases if the bid is very low, either corners are being cut, or pay is very low. Which announces itself as high turnover rates, theft, angry employees. Etc. What about those companies that try to staff 24/7 week long contracts with just two staff? Sleeping guards, distracted guards, etc.  All effect the security of the job and create insider threats as well as vulnerability to the assets.   

  It’s quite simple, not all business provided quality and professional work. And the negative ramifications on the Security Industry because of these companies it actually has shape shifted the service provider wage and clients outlook on security. For many years there has been another level to security, mostly overlooked, mostly fighting to correct the wrongs. When an everyday guard services has the ability the offer services otherwise considered specialized in practice it again starts to throw array an entire industry.

For more information on how OP4 can help!  CONTACT OP4 SECURITY SOLUTIONS @

Info@op4securitysolutions.com

954-304-5002

“IT’S THE LITTLE THINGS THAT COUNT”

SFPMA MEMBER - Find us on the Members Directory
Joseph Weedman is the Founder of OP4 Security Solutions. Mr. Weedman leads with a bold and unconventional vision that has amounted to great new insight for clients. Mr. Weedman has attended two International Executive Protection programs and graduated from American Public University where he studied Security Management.Through these measures he has helped improve the brand image for companies and clients as well as increased they’re safety and security. Joseph’s knowledge in criminal thinking makes him an asset to any team and pertinent to any security assessment. With his education, experience & current intelligence on recent events he is a well-rounded professional. Mr. Weedman is also a proud member of the National Crime Prevention Association (NCPA). Joseph is a natural leader with an adventurous and innovative spirit. He went on to create OP4 Security Solutions in 2015 planning on bringing changes to the Private Security Industry. His quote “It’s The Little Things That Count” are the back bone to the quality service he and his company provides.
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Making the most of any  community’s operating budget and improving the lifestyles of its residents.

Making the most of any community’s operating budget and improving the lifestyles of its residents.

  • Posted: May 31, 2017
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Working with vendors is a large part of serving on the board of a managed community.

Every community has outside partners for services like landscaping, sanitation, cable and Internet provision, pool maintenance, plumbing, blacktop, valet services and more. Finding and learning what they do and how they can help. Many people ask if its the Management company to find the best companies for the properties? Well we have found that Boards help in the selecting of the right companies. They give their suggestions to the Management companies. This way favoritism does not take place. Laws are being changed as we speak that will prevent this for Florida’s Property Management Industry.

Open and effective communication among the board, the management company and the vendors employed by the association is an important part of making the most of any community’s operating budget and improving the lifestyles of its residents. Focusing on great communication and why it matters.

Sherwin-Williams

What can happen if communication among those entities isn’t consistent, open and effective? “Ineffective communication with vendors can cost your community money, but more importantly, it can result in loss of trust,” according to Frank Mari, executive director of SFPMA.ORG  “That means trust that the residents have in both the management company and the board, and also the trust the board has in the management company to manage vendors and recommend the right vendors for the community. As they need qualified vendors they find many on SFPMA’s Members Directory to select from.”

Poor communication with vendors can cost your association money too. If you don’t understand the details in a contract and don’t keep an open line for questions and clarifications, you may not realize that your community isn’t getting the services you think you are signing up for…. and then you will need to pay for the missing elements separately, impacting your operating budget.

Mr.Mari says “Talk to your landscaper in the middle of winter, not just spring and summer,” he directed. “If you’re an auditor, check in with the board and management company a few times of year, not just when the audit needs to be done.” Call them ask them to do a walk through of your buildings and communities, Preventive Maintenance is Key.

If you aren’t sure whether or not your current property management maintains open communication with vendors, ask! It’s important to make sure that outside vendors operate in the best interests of your community. We are all well-versed in the importance of vendor relationships and effective communication,” Frank explained. “Boards appreciate that we bring that additional level of support. Because of the trust we create with our vendors, almost any situation between boards and vendors can be resolved fairly.”

Speaking the language A basic part of communication is simply understanding the language each party is speaking. Most board members are not going to be experts in all the areas of running a
managed community, but it’s important that you have a basic knowledge of the terminology being used. Board members are expected and required to execute contracts related to things like
landscaping and other topics they may not be previously familiar with,” Talk to your Property Manager and include your Law Firm with contracts. “That fiduciary responsibility means that they need to understand what they are signing, what the work entails. It’s not enough to just consider price. Board members need to know more about what vendors are doing in order to make sure it’s being done.”

All HOA and Condo boards should be involved early in vendor selection discussions and leave the details of execution to the management company. It is important the board communicate any critical elements of their vision for the community to the vendor and be clear about what they require from each potential vendor they meet with. Board members must know enough to
understand what they should expect, what level of service is being provided for their community and what reasonable expectations are for that vendor. A landscaping company
that cares for a dozen large properties isn’t going to hand-prune every shrub, but that may be what some board members expect because they don’t yet understand the basics of large-scale landscaping,” “Of course, a self-managed community is going require more knowledge from the board members as far as monitoring the work being done and knowing that contracts are being fulfilled properly. Having a professional management company involved takes that responsibility off board members, because we know best practices, thanks to our experience managing multiple communities.” If you are looking for a Management Company

Find Top Florida Companies on our Members Directory.

How can boards and management companies know they are up-to-date on the terminology and jargon being used by their vendors? Many management companies are SFPMA Members themselves, With this membership there are educational seminars or round tables that let board members hear directly from vendors. “In addition to our in-house educational opportunities, I suggest that board members go to home shows, garden shows and other trade events so they can interact directly with vendors and pick up literature on the latest techniques and products,”.

sfpma.com - network, educate with Florida's Property management industryI tell my members to spend time at meetings, seminars and expos at every one of them get to know the vendors, Collect brochures.  Build those relationships. Listen to the keynote speakers as well. Over the years, vendors have shared with me how they have been impacted by SFPMA and how it makes them want to be part of our success. Obviously, you learn a lot that you take back to their boards and educate them on new information.

All of our members, partners and board members are asked to focus on professional development and educational opportunities that are offered by our Association to our Industry. vendors in many different disciplines host events that allow property managers to earn continuing education credits, and that many welcome board member attendance as well.

When you get to know vendors, you’re ready to work with them as partners, to optimize your community association’s budget and improve the lifestyles of the residents in your community.

South Florida Property Management Association can help you work with vendors to make the most of your association’s budgets by learning about the Top Companies working in our Industry.

www.sfpma.org

Become a Member Today!

   

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Remember that it’s important to vet all vendors who do work at your properties!

Remember that it’s important to vet all vendors who do work at your properties!

  • Posted: May 07, 2017
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Nothing should occupy more space in your mind than property maintenance.

And how you manage it often makes the difference between contented tenants and constant complainers, between praising your team and yelling at them. The good news is that you can avoid most of the hassles and headaches by simply taking full advantage of our property management vendors.

If you’re still handling maintenance with sticky notes, business cards taped to walls and numbers stored in your cell phone, there’s a lot you can do quickly and easily to improve not only your team’s enjoyment of their jobs, but also the loyalty and satisfaction of your tenants and maintenance providers. Here are some suggestions.

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I made new sales by going to Condo & HOA Board meetings!

I made new sales by going to Condo & HOA Board meetings!

With the numbers of service companies that are competing for work in the Property Management Industry I get these questions asked almost every day. How can my company increase sales?  How can I get in front of the decision makers? 

Both are great questions, So you want to get in front of the decision makers letting them know what your company does and how your services can help them. We feel strongly about joining with others in an Industry Organization or Association, one that is committed to the industry you are trying to get work from.

First Look at how much they charge. There are so many that charge from 400 up to over 700 per year to be listed on their directory. We ask you to understand that many of these organizations and associations charge service companies more than other members, why would that be. Well they know that you want to join and get noticed they charge you more because there are more service companies looking to do this. We think this is unfair taking money out of the pockets of hard working companies. The property managers, property owners, landlords, should be the ones paying more to find the Top Professionals that are listed and ready to help save them on the services they provide.

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The Internet of things

The Internet of things

  • Posted: Mar 23, 2017
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The telecommunications industry says the upgrades are needed by 2020 to meet the demand for faster internet speeds, smart cities, driverless vehicles, instantaneous 3D downloads, the “Internet of things” where machines talk to machines, and more.

The battle between infrastructure needed for fast digital service and property rights may soon come to communities across Palm Beach County. Right now, it’s playing out in Tallahassee courtesy of legislation before lawmakers.

“It’s a ticket for multi-billion dollar wireless communication companies to come into a city and do as they please in city right of ways,” said Riviera Beach Councilwoman Dawn Pardo.

The brewing fight is over technological advances. First there was 1G wireless technology, for “first generation,” and as telecommunications technology evolved, 2G, 3G, 4G and 4G LTE came to be. Now 5G, a fifth generation network technology allowing greater connectivity at higher speeds for many more devices, is on its way.

To place the infrastructure needed for 5G service, a proposal pending in the Florida Legislature would limit state and local control of public rights-of-way where the 5G equipment is being installed.

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It’s time to begin thinking about and planning for summer.

It’s time to begin thinking about and planning for summer.

  • Posted: Mar 17, 2017
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There are a few things that you can do as a property manager to prepare now for a smooth-running summer.

Now is a great time to begin formulating a newsletter for your tenants that describes all of the things that you will be doing for them as well as what they can do to make their summers as cool and uneventful as possible. Communication is key to setting expectations about what your tenant is expected to do. Open communication with your community is Key for solving problems, Tenants and Owners are your eyes and ears. They live in the buildings they see things that may need to be repaired before you. With this with everyone working together you can get things done and stay on top of repairs in your buildings.

Tenants can help you help themselves by notifying you of any maintenance issues that may best be taken care of now rather than later. Things such as leaky faucets, stuck windows, and appliances that seem to be working a little less effectively than before are key items to look for.

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So how do you get fresh? We’re glad you asked!

So how do you get fresh? We’re glad you asked!

  • Posted: Mar 17, 2017
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So how do you get fresh? We’re glad you asked!

We’ve created a handy checklist of home maintenance tasks. And if you’re struggling to muster up the energy to tackle these chores, we’ve provided tips for how to do them faster and easier—or with the help of a pro.

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Admin SFPMA Memberships, Member Questions, Management Networking; Expos, Operations: Tour Properties, Legal, Collections, Accounting, Board Member Information. membership@sfpma.com AJ Michaels - Sfpma.com
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Some potential sources of leaks that owners need to be aware of…

Some potential sources of leaks that owners need to be aware of…

  • Posted: Mar 08, 2017
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If you begin to notice consistent, elevated monthly charges without any changes in household showering, dishwashing or laundry habits, there may be a cause for concern.

Below are some potential sources of leaks that homeowners need to be aware of to ensure they are not being unnecessarily charged for excessive water usage within their homes.

Toilet Leak(s). Regardless of how nominal, a leaking toilet can significantly increase your water bill on a monthly basis. In fact, a continuously filling toilet can waste up to 200 gallons of water in a day! Check for toilet leaks by listening for running water after a toilet is done flushing and filling. To visibly check for small leaks, place food coloring into the water tank and if the coloring appears in your toilet water, you have a leak that requires attention.

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